Policy On Memorial Designations On Campus

Reviewed By: Administrative Council on March 02, 1998
Approved By: President Karnig on March 04, 1998

Source / Authority

For interpretation of this policy, please contact the responsible department: University Advancement, 909/537-5004

Background

Periodically, the University receives requests from students and others who wish to establish memorial plaques, plant trees, or create some other physical representation in memory of students who have died. In the absence of any policy to the contrary, several plaques and trees have been placed or planted.

The University wants to make available to its community the opportunity to memorialize deceased students, employees, family members and friends in ways that will benefit current and future students. At the same time, it is important that any memorial designations fit appropriately into the overall physical environment of the campus and that they be placed in areas where future construction is not anticipated.

The University discourages and normally will not permit the planting of trees or other plants as memorials because of the possibility that the trees or plants will suffer wind damage or will need to be relocated to make room for changes in the University facilities master plan. Similarly, the placing of plaques on the campus, when not associated with a specific facility or monument, or as specified in this policy, cannot be accepted.

The University has established a process whereby those who wish to memorialize deceased students or employees of the University or friends and family members with a physical representation may contribute money for that purpose. This process complements, but does not replace, other existing avenues for memorial gifts including scholarships, various kinds of endowments and other naming opportunities associated with gifts to enhance or build facilities.

Policy

This policy is intended to complement the University Policy on the Solicitation, Acceptance and Acknowledgment of Gifts.

All such designations must be part of the overall physical plan of the campus and must be approved by the Office of University Development and funded in advance. The amount of money to be donated must cover the cost of a small plaque and seating area, any current or future expenses associated with it and include an additional amount of money for the University's scholarship endowment fund. Because of changing costs from year to year, the Office of Development, in consultation with the Office of Physical Planning and Development, will provide an updated list annually that specifies the amount required to establish the memorial.

PROCEDURE

Persons interested in memorializing a deceased student, employee, family member, or friend with an outdoor seating area should discuss their interest with a staff member in the Office of University Development. A list of opportunities, bench/seating area designs and costs will be provided, and language for an accompanying small plaque will be agreed upon. The Office of Development will draft a written agreement to be signed by the donor and a University representative.

For other opportunities to memorialize or honor family and friends, the Vice President for University Advancement or the Executive Director of University Development area available to suggest appropriate vehicles which contribute to the education of our students.