Policy on External Use of Enrolled Student Mailing Lists

Reviewed By: Administrative Council on December 13, 1999
Approved By: President Karnig on December 16, 1999

Source / Authority

RESPONSIBLE DEPARTMENT: Office of Vice President for Student Affairs, 909/537-5185

Background

This is a revision of the 1987 policy because of a change in the federal education Rights and Privacy Act.

The university periodically receives requests for mailing lists of names and addresses and phone numbers of our enrolled students. The range of requests include national and community businesses and organizations, agencies of the federal government, and the Armed Forces. These requests are couched in the offering of scholarships, prizes, awards, publications, general advertising and other promotions.

Policy

It is the policy of California State University, San Bernardino, not to provide or sell lists of enrolled students to any businesses, organization or agency external to the University. An exception is federal military recruiting. Access to student information continues to be provided in accordance with the federal Education Rights and Privacy Act, the Solomon Amendment and on an individual need-to-know basis. Further, when the University does permit access, it does not knowingly release information which would be used for commercial purposes. A request for an exception to the policy may be made to the Vice President for Student Affairs.