Student Assistants

Student Assistants Payroll Calendar

Calendar Year 2017

Student Assistant and Hourly Pay Schedule

Pay Period Payday
January Friday -- 2/10
February Friday -- 3/10
March Monday -- 4/10
April Wednesday -- 5/10
May Friday -- 6/9
June Monday -- 7/10
Pay Period Payday
July Thursday -- 8/10
August Monday -- 9/11
September Tuesday -- 10/10
October Friday -- 11/10
November Monday -- 12/11
December Wednesday -- 1/10/18

PLEASE NOTE: Standard direct deposit date is two business days after the issue date of the warrant.

Printable Calendars

Student Assistant Payroll Information

Guidelines

Work Study Student Assistants

  • May work no more than 20 hours per week.

Student Assistants, Instructional Student Assistants (ISA), Non-Resident Alien Student Assistants (NRA):

  • May work no more than 20 hours per week, while classes are in session.
  • Or 40 hours per week during an academic break (winter and spring break).
  • Students are NOT permitted to work overtime.

Bridge Student Assistants (Bridge):

  • May work no more than 40 hours per week.
  • Students are NOT permitted to work overtime.

Payroll Calendar

The "Student Assistants/Hourlies" payroll calendar lists the paydays, the maximum hours allotted for each pay period and the deadlines for student listing submissions.

Student Listings

Student listings are separated by job classification.

Listings are available to departments on the day following the master payroll cut-off dates.

  • These dates may be found on the "State" Faculty and Staff payroll calendar.

Please make a copy of the blank listing to use as a master for revisions.

Tips for Student Listings

Student listings are due to Payroll Services in Sierra Hall Room 103, by 10:00 a.m. on the attendance due date. (refer to the ‘Student Assistants/Hourlies’ payroll calendar)

Student listings received late are not guaranteed for on-time pay.

  • Time to be reported in increments of tenths.
  • Always indicate the total amount of hours worked
  • Original signature is required.
  • Use black or blue ink, no white-out (legal document).
  • Do not combine hours worked for multiple pay periods.
  • Do not project the hours worked.
  • Submit the student listing only and retain the timesheet for your department records.
  • Keep a copy of the submitted student listing.

Over-Hours Memos

If a student works more than the allotted hours in a pay period, an over-hours memo must be sent with the student listing.

The memo needs to include:

  • Student's name and employee ID number
  • The number of excess hours student worked
  • Reason for the additional hours
  • Memo must be signed by MPP

Revised Listings

  • Write "CORRECTION" at the top of the student listing.
  • Indicate the total amount of hours worked.

Ex: If you submitted 10.0 hours worked and the student actually worked 15.0 hours, the revised listing should read 15.0, not 5.0. Note on the student listing "Previous hours submitted: 10".

If the hours were overstated on the listing, follow the same process as above.

Final Hours Listings

Send an email to the Payroll Technician at least 5 days in advance to request a student listing and give the last day physically worked by the student.

  • Write "FINAL HOURS" at the top of the student listing.
  • Indicate the total amount of hours worked for the pay period.
  • Student should have final paycheck on last day worked.

Terminations

All Bridge, NRA and ISA appointments require a termination.

Payment of Wages at Separation (AB2410)

Per AB 2410:

  • A student assistant who resigns from employment must be paid wages earned no later than 72 hours from the date of separation.
  • If the student provides notice of resignation at least 72 hours in advance, all wages earned must be paid on the last day of employment.
  • An employee who is discharged must be paid wages earned on LAST DAY of employment.

Payroll Taxes, Retirement, Medicare And Union Dues

Student employee wages are subject to state and federal payroll taxes. Each student assistant is required to complete the Withholding Allowance Certificate on the Student Payroll Action Request (SPAR) or Employee Action Request (EAR), whichever is applicable.

  • Bridge student assistants must contribute to retirement and Medicare.
    • Retirement – 7.50% (of gross earnings)
    • Medicare – 1.45%
  • Student Assistants, Work study, and NRA payments are not subject to retirement, Social Security or Medicare deductions.
  • ISA payments are also  subject to union dues.
    • United Auto Worker's Union (R11)

Payroll Warrants and Direct Deposit

Payroll warrants and pay stubs are released after 1:00 p.m. form the Student Financial Service's (SFS) Office in University Hall, Rm 034.

Warrants are released to the appointed department representative or the employee (when applicable).

Student Assistants are eligible for direct deposit. Direct deposits usually post two business days after the warrant issue date.

NOTICE: If a student does not pick-up the warrant within five days, the department must return it to the Student Financial Service's Office.

Job Classifications

The following is a list of student assistant job classifications.

  • Represented Student Classifications (Collective Bargaining Agreement - R11):
    • 1150 - Instructional Student Assistant
    • 1151 - Instructional Student Assistant - On-Campus Work Study
    • 1152 - Instructional Student Assistant – Off Campus
    • 1153 - Instructional Student Assistant – Off Campus Work Study
  • Non-Represented Student Classifications (E99):
    • 1870 - Student Assistant
    • 1871 - Student Trainee, On-Campus Work Study
    • 1872 - Student Trainee, Off-Campus Work Study
    • 1874 - Bridge Student Assistant
    • 1875 - Bridge Student Trainee, On-Campus Work Study
    • 1876 - Bridge Student Trainee, Off-Campus Work Study
    • 1868 - Student - Non-Resident Alien Tax Status