Mailing Lists

A mailing list (Listserv) is a method of distributing information to a group of people over email. The campus is currently using Mailman for all campus mailing lists. Please refer to the slides from the ITS 

 or the Frequently Asked Questions section below for more information about the campus' installation of Mailman.

You must authenticate using your myCoyote information to use this resource. If you have not activated your myCoyote account please contact the Technology Support Center at (909) 537-7677.

To request a listserv contact the Technology Support Center at support@csusb.edu.

CSUSB Mailing Lists

You can see a listing of all the public mailing lists on lists.csusb.edu. Select the link below, login and pick a list name to get more information about the list, or to subscribe, unsubscribe, or change the preferences on your subscription. 

Manage your Mailing Lists 

To request a new mailing list, please provide the following information:

  • List name - Must be one word and not have any spaces in it as this will be used in the email address for your list serve.
  • Owner - The email address of the list owner(s).
  • Description - A terse phrase identifying this list. If your list is advertised this description will be provided to potential subscribers so that they can decide if they want to subscribe.
  • Advertised - Should your list be shown in the listing of public mailing lists?
  • Subscribe policy - By default mailman sends an email to a potential subscriber to confirm their email. If the owner wants to control who subscribes to their mailing list mailman can forward these requests to the owner instead. Should the list owner approve new members?
  • Membership exposure - Should the list of members be shown to anyone, list members, or only the list owner?
  • List type - Will this list be used for discussions, announcements, or be public. See Types of MailMan lists for details.

General Information

MailMan is a well known open-source mailing list software that provides additional functionality such as archiving and digests that was not available previously.

A digest is a group of messages sent to a member periodically

An alias is an address that gets distributed to a specific person or group of people. Like an alias, a list also distributes email to a group of people, but also provides additional functionality such as archives, digests, moderation, etc.

Member Information

  1. Go to the info page for the list you want to subscribe at

    http://lists.csusb.edu/mailman/listinfo/<list-name>

    where <list-name> is the name of the list.
    For example, to subscribe to [Campus] go to http://lists.csusb.edu/mailman/listinfo/campus.

  2. Under the section Subscribing to <list-name> enter your email address. Optionally, you may enter your name. If you are signed in to the campus Single Sign On (SSO) system, this information may already be filled in for you.

  3. Click the Subscribe button.

  4. You will be sent an email to confirm your address. Follow the instructions in the email to complete your subscription.

  1. Go to the info page for the list you want to be removed from at

    http://lists.csusb.edu/mailman/listinfo/<list-name>

    where <list-name> is the name of the list.
    For example, to unsubscribe from [Campus] go to http://lists.csusb.edu/mailman/listinfo/campus.

  2. Under the section <lis-name> Subscribers, click the Unsubscribe or edit options button.

  3. You will be direct to a page to edit your subscription.

  4. To unsubscribe, check the box Yes, I really want to unsubscribe then click the Unsubscribe button.

  5. You will be sent an email to confirm your removal from the list. Follow the instructions in the email to complete the unsubscribe process.

To view the archives for a list you need to go to the public archive page for the list you want at

http://lists.csusb.edu/pipermail/<list name>

where <list name> is the name of the list. For example to view the archives for my-list go to http://lists.csusb.edu/pipermail/my-list.

  1. Go to the options page for the list you want to receive digests at

    http://lists.csusb.edu/mailman/options/<list name>

    where <list-name> is the name of the list. For example, the options page for my-list will be https://lists.csusb.edu/mailman/options/my-list.

  2. Scroll down to the section marked Set Digest Mode.

  3. Set the radio button to On.

  4. Scroll down to the bottom of the page and click the Submit My Changes button.

List Owner Information

  1. Go to the management interface for your list at

    http://lists.csusb.edu/mailman/admin/<list name>

    where <list-name> is the name of the list. For example, to manage my-list go to http://lists.csusb.edu/mailman/admin/my-list.

  2. Click the Membership Management... link to edit your membership list.

  3. You can search for a current member by entering their email address next to Find member and clicking the Search... button. You can make several changes to your list members, including unsubscribing, digest, and other options. There is a legend of the options available to you on the page.

  4. Click the Submit Your Changes button when you are done.

  1. Go to the management interface for your list at

    http://lists.csusb.edu/mailman/admin/<list name>

    where <list-name> is the name of the list. For example, to manage my-list go to http://lists.csusb.edu/mailman/admin/my-list.

  2. Click the Membership Management... link.

  3. Click the Mass Subscription link.

  4. Select if you want to Subscribe or merely Invite them, if you want to send a welcome message, and if you want to notify the list owner.

  5. Enter the email address of each person per line that you want to subscribe to the list. Optionally you can upload a file using the Browse... button.

  6. Click the Submit Your Changes button when you are done

  1. Go to the management interface for your list at

    http://lists.csusb.edu/mailman/admin/<list name>

    where <list-name> is the name of the list. For example, to manage my-list go to http://lists.csusb.edu/mailman/admin/my-list.

  2. Click the Membership Management... link.

  3. Click the Mass Removal link.

  4. Select if you want to notify the member or the list owner.

  5. Enter the email address of each person per line that you want to remove from the list. Optionally you can upload a file using the Browse... button.

  6. Click the Submit Your Changes button when you are done.

If you are no longer using your list please call the Technology Support Center at 909-537-7677 and ask to have your list deleted.

A list that has other lists as recipients is know as an umbrella list and can be extremely tricky to set up. If you must set up this type of list read through the following instructions carefully.

In the admin page for your sub-lists set the following options.

  • Under "Privacy options..." -> "Recipient filters" set acceptable_aliases to <umbrella>, where <umbrella> is the name of the umbrella list.
  • Under "Privacy options..." -> "Sender filters" set accept_these_nonmembers to <umbrella>-bounces@lists.csusb.edu, where <umbrella> is the name of the umbrella list.

In the admin page for your umbrella list set the following options.

  • Under "Privacy options..." -> "Sender filters" set accept_these_nonmembers to @<sub> for every sub-list, where <sub> is the name of the sub-list.

  • Under "Membership management..." -> "Mass Subscription" add the email address of each sub-list.

MailMan is designed around the idea that most lists are used for discussions between members. By default MailMan accepts mail from members and holds mail from anyone else pending approval from the owner/moderator of the list. You can change this default behavior for lists you own by doing the following.

  1. Go to the management interface for your list at

    http://lists.csusb.edu/mailman/admin/<list name>

    where <list-name> is the name of the list. For example, to manage my-list go to http://lists.csusb.eduailman/admin/my-list.

  2. Go to Privacy options... -> Sender filters.

  3. Scroll down to generic_nonmember_action and select one of the following:

  • Accept - Accepts all messages from anywhere (not recommended).
  • Hold - Ask for approval from an owner/moderator (default).
  • Reject - Send a message to the original sender and discard the message. This option disables owner/moderator approval.
  • Discard - Discard the message without sending a message to the original sender. This option also disables owner/moderator approval.
  1. Click the Submit Your Changes button when you are done.

 

Please note that accept_these_nonmembers, hold_these_nonmembers, reject_these_nonmembers, and discard_these_nonmembers options are checked before the generic action is taken.