|Project Name||Description||Start Date||Anticipated Completion Date||Strategic Goal Alignment||Owner|
Admit Process in PeopleSoft for Fall 2019 new admitted students
|9/1/2018||10/1/2018||Goal 1 - Student Success||ACBI|
|Academic Participation Tool For Students Via Self-service||
Create a campus bolt-on self-service function in PeopleSoft CS for a student to acknowledge the class participation for each registered course and to view prior terms acknowledged courses.
|7/23/2019||10/17/2019||Goal 2 - Faculty & Staff Success||ACBI|
|ADM-FIN Physical Servers||
Virtualize all physical servers
|6/30/2016||6/30/2017||Goal 3 - Resource Sustainability & Expansion||ECS|
|Advance - PDC into Advance||
Allow for PDC to use Advance
|12/1/2016||2/28/2017||Goal 3 - Resource Sustainability & Expansion||TNS|
|Advance 2018 Upgrade||
Upgrading from Advance 2017 to 2018
|6/3/2019||8/15/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Advance Server Migration||
Migrate Advance DEV/PRD web servers from Windows Server 2008 R2 (end-of-life support 1/2020) to current operating system.
|9/2/2019||8/15/2019||Goal 3 - Resource Sustainability & Expansion||ACBI|
|Affordable Learning Solutions Program||
Funded by a CSU campus grant, this program supports a range of activities meant to help faculty adopt OER or low cost instructional materials in their classrooms. For more information, please contact the Campus Coordinator, Dr. Bibiana Diaz.
|9/1/2017||6/30/2018||Goal 1 - Student Success||ATI|
|Alertus CCM integration||
Explore integrating Cisco Call Manager with Alertus
|3/27/2017||9/4/2017||Goal 3 - Resource Sustainability & Expansion||TNS|
|Automate updates for UPD servers||
Add UPD servers to the set schedule for OS updates.
|3/4/2019||4/1/2019||Goal 3 - Resource Sustainability & Expansion||ECS|
|AV - COE - Smart Classroom Refresh||
Smart Classroom refresh for College of Education
|AV - SBS - Smart Classroom Refresh||
Smart Classroom refresh in the College of SBS
|Bring Major GPA from DARS into PeopleSoft||
Allow PS users to include Major GPA in queries and software (e.g., PS, Campuslabs)
|7/23/2019||Goal 2 - Faculty & Staff Success||ACBI|
|CalState Apply 2019||
Cal State Apply 2019 modifications
|3/1/2018||11/29/2019||Goal 1 - Student Success||ACBI|
|Campus List Server Policy Compliance Revision||
As per IT Governance committee, posting to campus list needs to be restricted by departments only.
|CashNet Enhancement - to component interfaces||
|7/19/2018||8/13/2018||Goal 3 - Resource Sustainability & Expansion||ACBI|
Integrate CashNet with Drupal interface
|CFS InterUnit Pairing||
PeopleSoft general ledger functionality that eliminates billing and payable transactions between campus and auxiliaries (Student Union, ASI, UEC, PHL).
|8/1/2018||1/15/2019||Goal 2 - Faculty & Staff Success||ACBI|
|CFS InterUnit Pairing - Phase 2||
Setup interunit pairing in conjunction with other functionalities in CFS between campus and auxiliaries (Student Union, ASI, UEC, PHL).
|7/1/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Change of Major Automation Process||
Automate change of major requests in PeopleSoft.
|7/1/2018||10/17/2019||Goal 1 - Student Success||ACBI|
|CHRS Recruiting - PageUp Implementation||
Centralization of the recruiting functions the the Chancellor's Office new system named PageUP
|5/1/2019||12/31/2019||Goal 2 - Faculty & Staff Success||ACBI|
|CIA Workflow Enhancements||
Improving design and functionality of the current CIA form using Highland API integration
|5/1/2019||10/1/2019||Goal 2 - Faculty & Staff Success||Digital Transformation|
|Class Climate Upgrade||
Upgrade from version 6.1 to 8.0
|1/23/2017||Goal 2 - Faculty & Staff Success||ACBI|
|Classclimate Cloud Pilot||
Related to SOTEs. Exploring Software as as Service in alignment with the cloud migration strategy
|2/1/2019||5/1/2019||Goal 2 - Faculty & Staff Success||ECS|
|CLEO Upgrade From VL Trader to CLEO Harmony||
Upgrade Enterprise FTP System
|2/28/2018||2/26/2018||Goal 3 - Resource Sustainability & Expansion||ACBI|
|COE Smart Placement PeopleSoft Bolt-on||
Develop Smart Placement processes for College of Education in order to improve staff efficiency.
|9/30/2019||Faculty & Staff Success||ACBI|
|CollegeSource PAWS and MyCap Upgrade ver 4.4.x||
PAWS and MyCAP Upgrade
|1/2/2018||6/29/2018||Goal 1 - Student Success||ACBI|
|Colton - Titanium||
Consult with Department of Social Work on Colton Joint Unified project
|10/2/2017||12/21/2018||Goal 4 - Community Engagement and Partnerships||DTS|
|Computer Science and Engineering MS Student Tracking & Advising||
Convert homegrown Oracle/J2EE database driven Computer Science and Engineering MS Program Tracking & Advising Database/System to PeopleSoft Application.
|9/1/2018||5/31/2019||Goal 1 - Student Success||ACBI|
|Concur - Company Billed Statements (CBS) for ProCard||
Procard consolidation with Campus and Auxiliaries via Concur and use of CFS InterUnit pairing between business units, and change of banks.
|7/17/2019||11/29/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Cost Recovery Allocation||
Develop a reasonable and justifiable allocation percentage to bill each auxiliaries and campus enterprises for the overall cost of sustaining the university. To be done via CFS data gathering for the Budget Office to use annually.
|8/7/2019||9/6/2019||Goal 3 - Resource Sustainability & Expansion||ACBI|
|Coyote Portal Domain Migration||
Switch the coyote portal from Coyote Health Domain to CSUSB Domain.
|2/1/2019||3/29/2019||Goal 2 - Faculty & Staff Success||ECS|
|CSU Learning Bridge||
Online training portal geared towards students
|3/1/2019||12/20/2019||Goal 1 - Student Success||TSC|
|CSUSB myCoyote App||1/15/2018||9/17/2018||Student Success||Digital Transformation|
|Develop PeopleSoft Custom Page For Transcript Display||
Create a custom PeopleSoft page that displays a student’s official transfer transcript information recorded on the PS Education page, against what has been entered on their Academic Record in uAchieve. Will greatly reduce the time it takes to verify then enter transfer class data so a degree audit (PAWS) can be produced for a student.
|8/28/2019||11/12/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Docusign In System - Level-1 Documents||
DocuSign is used on campus for electronic signature technology and digital transaction management services for facilitating electronic exchanges of contracts and signed documents.
|Faculty & Staff Success||ACBI|
|Electronic Course Repeats||
The course repeat process will convert to a digital process that will drastically cut down on processing time. The current paper process involves 4 people from different offices and can take 1-2 weeks for processing. Digitizing will drastically reduce processing time by automating some parts and centralizing it.
|11/20/2019||Goal 1 - Student Success||ACBI|
|Electronic Leave of Absence||
Currently students requesting to take a Leave of Absence from the University must do so via paper form. Oftentimes students are dealing with personal or medical reasons and are unable to come to campus to submit the paper form. Paper Leave of Absence forms are processed manually in the office for director review.
|10/22/2019||1/15/2020||Goal 1 - Student Success||ACBI|
|Electronic Probation Contract||
Currently student transcript records and enrollment registration holds are updated or removed manually. An electronic probation contract process would deliver accurate and relevant information to students and would automatically update student academic records while removing enrollment registration holds.
|7/9/2019||10/15/2019||Goal 1 - Student Success||ACBI|
|Electronic Test Scores FTP Server||
Need to set up an FTP account and folder to transfer Electronic Test Scores for Graduate Studies
|7/10/2017||9/6/2019||Faculty & Staff Success||TSC|
Campus solution to protect PII on computers with access to this data
|2/26/2016||8/29/2019||Goal 3 - Resource Sustainability & Expansion||TSC|
|Faculty Websites-Reclaim Hosting||
Find a solution to offer website hosting to Faculty
|5/11/2017||9/20/2017||Goal 2 - Faculty & Staff Success||ATI|
|Faculty Workshops on Learning Technologies 2017-18||
Organized quarterly, these workshops teach faculty how to use learning technologies to increase student interaction, engagement and accessibility.
|9/1/2017||6/30/2018||Goal 2 - Faculty & Staff Success||ATI|
|Financial Agreements in Self Service||
Through the use of PS Activity Guide functionality, create financial agreements in Self Service to ensure that students understand and comply with their financial responsibility and obligation.
|Goal 1 - Student Success||ACBI|
Single Sign-On for Rec and Wellness Management System
|2/28/2018||6/30/2018||Goal 3 - Resource Sustainability & Expansion||ISET|
|FY 2019 2020 MyCap Project||
In light of the GI 2025, the myCAP Preload Project was initiated to prebuild a myCAP plan and load the appropriate courses for the entire year for all FTF and transfer students. These courses are then automatically loaded into the College Scheduler application for class scheduling and registration. Student are then instructed and encouraged to use both applications when registering for their classes during orientation.
|3/1/2018||7/1/2019||Goal 1 - Student Success||ACBI|
|Ghost Matric Access Mod Page||
Allows students that are considered a “ghost” matric to have the proper access to be activated as a student and access to MyCoyote.
|8/15/2019||9/3/2019||Goal 1 - Student Success||ACBI|
Grey Heller Messaging in new MyCoyote sytem
|7/24/2018||10/31/2019||Goal 1 - Student Success||ACBI|
|Hobsons to Radius||
Move from Hobsons Connect to Radius
|1/9/2017||1/31/2018||Goal 1 - Student Success||ACBI|
|iModules Encompass Enterprise||
iModules Encompass Enterprise integrates with Ellucian Advance so you can manage all of your online engagement activities in one place.
|9/1/2018||8/1/2019||Goal 4 - Community Engagement and Partnerships||ACBI|
Implement Interfolio for RPT process for Academic Personnel
|9/1/2017||Goal 2 - Faculty & Staff Success||ATI|
|JMP Institute Jan. 26-27 2018||
Conducted in collaboration with Academic Research, this institute overviews the features of the statistical software package JMP and discusses strategies for classroom integration.
|1/8/2018||1/27/2018||Goal 2 - Faculty & Staff Success||ATI|
|Junos Pulse Migration||
Transition of campus VPN
|2/14/2018||9/30/2018||Goal 3 - Resource Sustainability & Expansion||TNS|
|KCS - Knowledge Centered Service||
Use Drupal knowledgebase as a centralized ITS Knowledge Resource for the campus
|3/1/2017||9/6/2019||Goal 3 - Resource Sustainability & Expansion||TSC|
|LinkedIn Learning Migration||
Migration of Lynda.com to LinkedIn Learning
|6/6/2019||9/30/2019||Goal 2 - Faculty & Staff Success||TSC|
implement LogRhythm security analytics system
|4/3/2018||6/30/2019||Goal 3 - Resource Sustainability & Expansion||TNS|
|Mailman Migration to Google Cloud||
Move Mailman servers to Google Cloud
|7/17/2017||6/28/2019||Resource Sustainability & Expansion||ECS|
|MediaSite||Goal 2 - Faculty & Staff Success||ATI|
|Migration of Medicat to the Cloud||
migration of the Medicat to the Cloud
|11/29/2016||9/1/2017||Goal 3 - Resource Sustainability & Expansion||ISET|
set-up mullti factor authentication for campus users
|1/3/2017||4/30/2018||Goal 3 - Resource Sustainability & Expansion||ACBI|
|Office 365 License-BOT Implementation||
Implementation of a unified Licensing script for Office 365 provisioning.
|2/11/2019||12/16/2019||Goal 3 - Resource Sustainability & Expansion||ISET|
|OnBase Images-Data Capture module implementation||
Implement a new Onbase module that will allow to collect data from scanned images.
|1/1/2019||8/30/2019||Goal 1 - Student Success||ECS|
Add Optical Character Recognition to OnBase for transcripts templates.
|7/23/2018||5/31/2019||Student Success||Digital Transformation|
Upgrade OnBase to version 17
|7/23/2018||7/23/2018||Goal 3 - Resource Sustainability & Expansion||ACBI|
|Online Filing of Graduation Check||
Online submission and payment of grad check with page inserted to Career Program Plan
|2/1/2018||7/1/2018||Goal 1 - Student Success||ACBI|
|Palo Alto Server Farm Firewall||
Migration of Server Farm Firewall to PAN
|PeopleSoft to NextGen Scholarship Software Integration||
Integrate PeopleSoft to NextGen Scholarship Software for the data of the applicants and continuing students
|12/3/2019||12/20/2019||Goal 1 - Student Success||ACBI|
|PeopleTools 8.56 Upgrade for CS||
Mandated by the CO, PeopleTools for both CS 9.2 and HR 9.0 will be upgrading to PeopleTools version 8.56.08. This project will not include any additional infrastructure changes. This is mostly changes to the back end of PeopleSoft and will have minor or no affect on the Human Resources or Student Applications.
|3/18/2019||6/22/2019||Goal 3 - Resource Sustainability & Expansion||ACBI|
explore LTI integration of Portfolium with BlackBoard
|Goal 1 - Student Success||ATI|
|Preferred Name Change Request Communication||
For social and legal reasons, displaying students' preferred name rather than primary name is trending with more significance. The requested modification is to support the student’s ability to request, via self-service, a change to their preferred first name and/or preferred middle name and for a campus administrator to process these requests.
|1/11/2019||3/31/2019||Goal 1 - Student Success||ACBI|
|President's Web Accessibility Report 2018||
Web Services is committed to maintaining a constant high level of adherence to web accessibility guidelines. These ongoing efforts include monitoring campus websites, training content editors, updating code, and participating in activities that keep the campus abreast of the condition of our campus websites.
|Procard Consolidation With Campus and Auxiliaries||
Transfer auxiliary procard banking and business process to mirror the campus process
|7/1/2019||Goal 3 - Resource Sustainability & Expansion||ACBI|
|Project Ambrosia (VR): Learning Module 1||
This project supported by a CSU mini-grant will produce a series of VR learning modules for students in the Department of Anthropology meant to teach them archeological knowledge. Students learn how to walk a transect in an archeological dig and how to make inferences about artifacts.
|Provisioning of Employees||
Provisioning of employees
|10/3/2016||12/24/2018||Goal 3 - Resource Sustainability & Expansion||ISET|
|Q2S - Add Course Conversion Guide Link to the Student Center||
The Course Conversion Guide is a key reference tool for students in the conversion of quarter courses to semester courses. It shows the quarter course(s) and its semester equivalent(s); the semester course(s) and its quarter equivalent(s); quarter courses with no semester equivalents; and semester courses with no quarter equivalents. We want to put this information in an easily accessible place for students to find and utilize (the Student Center).
|6/26/2019||10/14/2019||Goal 1 - Student Success||ACBI|
|Q2S - CourseLeaf CIM Module - Phase II||
Add CSU fields to transfer through the bridge
|7/19/2018||5/28/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Q2S - Mass Student Catalog Year Update||
Mass Student Catalog Year Update (Program Requirement Term and Plan Requirement Term)
|2/19/2019||5/31/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Q2S - PAWS MyCap UAchieve Project||
|8/1/2018||12/23/2019||Goal 1 - Student Success||ACBI|
|Q2S MyCOE Retrofitting||
Make required changes to MyCOE so that it works successfully after Q2S conversion.
|10/24/2019||Goal 1 - Student Success||ACBI|
|Q2S System Integration Testing (SIT)||
A simulation of a full academic calendar year business practices was completed. Transition from quarter term processing to semester term processing with student records converted to semester values was all performed successfully. Approximately 318,000 student career records were updated, modifying quarter cumulative unit information to semester values. The following
|1/7/2019||6/21/2019||Goal 3 - Resource Sustainability & Expansion||ACBI|
|Quality Assurance in Online Teaching Program 2017-18||
Funded by a CSU campus grant, this program supports a range of activities meant to provide support for faculty teaching online. Includes QM/QLT course certification and peer training.
|9/1/2017||6/30/2018||Goal 2 - Faculty & Staff Success||ATI|
Questica budget software will allow the central budget office and department end users to automate how we manage and track budgets and position management, including PS integration, projection scenarios, canned and CSU custom reports and workflow.
|9/25/2018||5/31/2019||Goal 2 - Faculty & Staff Success||ACBI|
|R Institute March 21-23 2018||
Conducted in collaboration with Academic Research, this institute overviews the basics of programming in R for social science research.
|2/1/2018||2/25/2018||Goal 2 - Faculty & Staff Success||ATI|
Move of the Power substation for Southern California Edison
|2/5/2018||7/31/2018||Goal 3 - Resource Sustainability & Expansion||TNS|
|Scholarship Upload Process||12/3/2019||Goal 1 - Student Success||ACBI|
Automate the process of removing separating employees from systems
|Resource Sustainability & Expansion||ISET|
|SHC Medicat Migration||
Migrate MEDICA Physical Server into a VM
|1/15/2019||3/8/2019||Goal 2 - Faculty & Staff Success||ECS|
Facilities upgrading of Key management system
Single Sign On for SimpleK key system
|Goal 3 - Resource Sustainability & Expansion||ISET|
Upgrade of the OneCard to SmartCard using NFC technologies
|10/1/2018||9/30/2019||Goal 1 - Student Success||TSC|
Expand Sprint Cellular Coverage Service on Campus
|1/4/2018||9/3/2019||Goal 3 - Resource Sustainability & Expansion||TNS|
|Storage Migration Compellent to Synology||
Migrate data from Compellent SAN to Synology SAN
|Student Collection Process Conversion||
Student collection process conversion from manual to PeopleSoft functionality with the automation of Service Indicators.
|7/1/2019||12/16/2019||Goal 2 - Faculty & Staff Success||ACBI|
|Study Abroad and CSU International Program Enhancements||
Enhancement of the Study Abroad and CSU International program processes to maximize the students receipt of Financial Aid.
|7/1/2019||7/31/2019||Goal 1 - Student Success||ACBI|
Study Abroad program implementation
|5/1/2019||7/1/2019||Goal 1 - Student Success||ACBI|
|Title IX Academic year 2019-20||
Enhancements of Title IX processes
|7/8/2019||9/30/2019||Goal 1 - Student Success||ACBI|
|UAchieve Upgrade to 4.5||
Upgrade the UAchieve Software
|2/1/2018||8/3/2018||Goal 3 - Resource Sustainability & Expansion||ACBI|
|University [Academic] Calendar||
Creating a digital calendar to display important university dates such as registration, advising and financial aid deadlines
|6/11/2018||9/9/2019||Goal 3 - Resource Sustainability & Expansion||Digital Transformation|
|Upgrade Drupal 7 to Drupal 8 CMS||
Upgrading our university websites to latest software version
|4/2/2018||8/30/2019||Goal 5 - Identity||Digital Transformation|
|VM Clean Up and Renaming||
Rename some of the VMS on the ECS resource pool
|2/11/2019||12/2/2019||Goal 3 - Resource Sustainability & Expansion||ECS|
|VMware - DR in Cloud||
Research Disaster Recovery options in the Cloud
|4/1/2016||3/30/2018||Resource Sustainability & Expansion||ECS|