Information Technology Projects

Project Name Description Start Date Anticipated Completion Date Strategic Goal Alignment Owner
2019 Admits

Admit Process in PeopleSoft for Fall 2019 new admitted students

9/1/2018 10/1/2018 Student Success ACBI
Academic Participation Tool For Students Via Self-service

Create a campus bolt-on self-service function in PeopleSoft CS for a student to acknowledge the class participation for each registered course and to view prior terms acknowledged courses.

7/23/2019 10/17/2019 Faculty & Staff Success ACBI
ADM-FIN Physical Servers

Virtualize all physical servers

6/30/2016 6/30/2017 Resource Sustainability & Expansion ECS
Advance - PDC into Advance

Allow for PDC to use Advance

12/1/2016 2/28/2017 Resource Sustainability & Expansion TNS
Advance 2018 Upgrade

Upgrading from Advance 2017 to 2018

6/3/2019 8/15/2019 Faculty & Staff Success ACBI
Advance Server Migration

Migrate Advance DEV/PRD web servers from Windows Server 2008 R2 (end-of-life support 1/2020) to current operating system.

9/2/2019 8/15/2019 Resource Sustainability & Expansion ACBI
Affordable Learning Solutions Program

Funded by a CSU campus grant, this program supports a range of activities meant to help faculty adopt OER or low cost instructional materials in their classrooms. For more information, please contact the Campus Coordinator, Dr. Bibiana Diaz.

9/1/2017 6/30/2018 Student Success ATI
Alertus CCM integration

Explore integrating Cisco Call Manager with Alertus

3/27/2017 9/4/2017 Resource Sustainability & Expansion TNS
Automate updates for UPD servers

Add UPD servers to the set schedule for OS updates.

3/4/2019 4/1/2019 Resource Sustainability & Expansion ECS
AV - COE - Smart Classroom Refresh

Smart Classroom refresh for College of Education

2/1/2018 ATI
AV - SBS - Smart Classroom Refresh

Smart Classroom refresh in the College of SBS

1/8/2018 ATI
Bring Major GPA from DARS into PeopleSoft

Allow PS users to include Major GPA in queries and software (e.g., PS, Campuslabs)

7/23/2019 Faculty & Staff Success ACBI
CalState Apply 2019

Cal State Apply 2019 modifications

3/1/2018 11/29/2019 Student Success ACBI
Campus List Server Policy Compliance Revision

As per IT Governance committee, posting to campus list needs to be restricted by departments only.

2/11/2019 4/8/2019 ECS
CashNet Enhancement - to component interfaces

Add Enhancements

7/19/2018 8/13/2018 Resource Sustainability & Expansion ACBI
Cashnet-Drupal Integration

Integrate CashNet with Drupal interface

7/11/2016 3/12/2018 Digital Transformation
CFS InterUnit Pairing

PeopleSoft general ledger functionality that eliminates billing and payable transactions between campus and auxiliaries (Student Union, ASI, UEC, PHL).

8/1/2018 1/15/2019 Faculty & Staff Success ACBI
CFS InterUnit Pairing - Phase 2

Setup interunit pairing in conjunction with other functionalities in CFS between campus and auxiliaries (Student Union, ASI, UEC, PHL).

7/1/2019 Faculty & Staff Success ACBI
Change of Major Automation Process

Automate change of major requests in PeopleSoft.

7/1/2018 10/17/2019 Student Success ACBI
CHRS Recruiting - PageUp Implementation

Centralization of the recruiting functions the the Chancellor's Office new system named PageUP

5/1/2019 12/31/2019 Faculty & Staff Success ACBI
CIA Workflow Enhancements

Improving design and functionality of the current CIA form using Highland API integration

5/1/2019 10/1/2019 Faculty & Staff Success Digital Transformation
Class Climate Upgrade

Upgrade from version 6.1 to 8.0

1/23/2017 Faculty & Staff Success ACBI
Classclimate Cloud Pilot

Related to SOTEs. Exploring Software as as Service in alignment with the cloud migration strategy

2/1/2019 5/1/2019 Faculty & Staff Success ECS
CLEO Upgrade From VL Trader to CLEO Harmony

Upgrade Enterprise FTP System

2/28/2018 2/26/2018 Resource Sustainability & Expansion ACBI
COE Smart Placement PeopleSoft Bolt-on

Develop Smart Placement processes for College of Education in order to improve staff efficiency.

9/30/2019 Faculty & Staff Success ACBI
CollegeSource PAWS and MyCap Upgrade ver 4.4.x

PAWS and MyCAP Upgrade

1/2/2018 6/29/2018 Student Success ACBI
Colton - Titanium

Consult with Department of Social Work on Colton Joint Unified project

10/2/2017 12/21/2018 Community Engagement and Partnerships DTS
Computer Science and Engineering MS Student Tracking & Advising

Convert homegrown Oracle/J2EE database driven Computer Science and Engineering MS Program Tracking & Advising Database/System to PeopleSoft Application.

9/1/2018 5/31/2019 Student Success ACBI
Concur - Company Billed Statements (CBS) for ProCard

Procard consolidation with Campus and Auxiliaries via Concur and use of CFS InterUnit pairing between business units.

7/17/2019 11/29/2019 Faculty & Staff Success ACBI
Cost Recovery Allocation

Develop a reasonable and justifiable allocation percentage to bill each auxiliaries and campus enterprises for the overall cost of sustaining the university. To be done via CFS data gathering for the Budget Office to use annually.

8/7/2019 9/6/2019 Resource Sustainability & Expansion ACBI
Coyote Portal Domain Migration

Switch the coyote portal from Coyote Health Domain to CSUSB Domain.

2/1/2019 3/29/2019 Faculty & Staff Success ECS
CSU Learning Bridge

Online training portal geared towards students

3/1/2019 12/20/2019 Student Success TSC
CSUSB myCoyote App 1/15/2018 9/17/2018 Student Success Digital Transformation
Develop PeopleSoft Custom Page For Transcript Display

Create a custom PeopleSoft page that displays a student’s official transfer transcript information recorded on the PS Education page, against what has been entered on their Academic Record in uAchieve. Will greatly reduce the time it takes to verify then enter transfer class data so a degree audit (PAWS) can be produced for a student.

8/28/2019 Faculty & Staff Success ACBI
Docusign In System - Level-1 Documents

DocuSign is used on campus for electronic signature technology and digital transaction management services for facilitating electronic exchanges of contracts and signed documents.

Faculty & Staff Success ACBI
Electronic Leave of Absence

Currently students requesting to take a Leave of Absence from the University must do so via paper form. Oftentimes students are dealing with personal or medical reasons and are unable to come to campus to submit the paper form. Paper Leave of Absence forms are processed manually in the office for director review.

10/22/2019 1/15/2020 Student Success ACBI
Electronic Probation Contract

Currently student transcript records and enrollment registration holds are updated or removed manually. An electronic probation contract process would deliver accurate and relevant information to students and would automatically update student academic records while removing enrollment registration holds.

7/9/2019 10/15/2019 Student Success ACBI
Electronic Test Scores FTP Server

Need to set up an FTP account and folder to transfer Electronic Test Scores for Graduate Studies

7/10/2017 9/6/2019 Faculty & Staff Success TSC
Encryption Solution

Campus solution to protect PII on computers with access to this data

2/26/2016 8/29/2019 Resource Sustainability & Expansion TSC
Faculty Websites-Reclaim Hosting

Find a solution to offer website hosting to Faculty

5/11/2017 9/20/2017 Faculty & Staff Success ATI
Faculty Workshops on Learning Technologies 2017-18

Organized quarterly, these workshops teach faculty how to use learning technologies to increase student interaction, engagement and accessibility.

9/1/2017 6/30/2018 Faculty & Staff Success ATI
Financial Agreements in Self Service

Through the use of PS Activity Guide functionality, create financial agreements in Self Service to ensure that students understand and comply with their financial responsibility and obligation.

Student Success ACBI

Single Sign-On for Rec and Wellness Management System

2/28/2018 6/30/2018 Resource Sustainability & Expansion ISET
FY 2019 2020 MyCap Project

In light of the GI 2025, the myCAP Preload Project was initiated to prebuild a myCAP plan and load the appropriate courses for the entire year for all FTF and transfer students. These courses are then automatically loaded into the College Scheduler application for class scheduling and registration. Student are then instructed and encouraged to use both applications when registering for their classes during orientation.

3/1/2018 7/1/2019 Student Success ACBI
Ghost Matric Access Mod Page

Allows students that are considered a “ghost” matric to have the proper access to be activated as a student and access to MyCoyote.

8/15/2019 9/3/2019 Student Success ACBI
GreyHeller Messaging

Grey Heller Messaging in new MyCoyote sytem

7/24/2018 8/31/2018 Student Success ACBI
Hobsons to Radius

Move from Hobsons Connect to Radius

1/9/2017 1/31/2018 Student Success ACBI
iModules Encompass Enterprise

iModules Encompass Enterprise integrates with Ellucian Advance so you can manage all of your online engagement activities in one place.

9/1/2018 8/1/2019 Community Engagement and Partnerships ACBI

Implement Interfolio for RPT process for Academic Personnel

9/1/2017 Faculty & Staff Success ATI
JMP Institute Jan. 26-27 2018

Conducted in collaboration with Academic Research, this institute overviews the features of the statistical software package JMP and discusses strategies for classroom integration.

1/8/2018 1/27/2018 Faculty & Staff Success ATI
Junos Pulse Migration

Transition of campus VPN

2/14/2018 9/30/2018 Resource Sustainability & Expansion TNS
KCS - Knowledge Centered Service

Use Drupal knowledgebase as a centralized ITS Knowledge Resource for the campus

3/1/2017 9/6/2019 Resource Sustainability & Expansion TSC
LinkedIn Learning Migration

Migration of to LinkedIn Learning

6/6/2019 9/30/2019 Faculty & Staff Success TSC

implement LogRhythm security analytics system

4/3/2018 6/30/2019 Resource Sustainability & Expansion TNS
Mailman Migration to Google Cloud

Move Mailman servers to Google Cloud

7/17/2017 6/28/2019 Resource Sustainability & Expansion ECS
MediaSite Faculty & Staff Success ATI
Migration of Medicat to the Cloud

migration of the Medicat to the Cloud

11/29/2016 9/1/2017 Resource Sustainability & Expansion ISET
Multi-Factor Implementation

set-up mullti factor authentication for campus users

1/3/2017 4/30/2018 Resource Sustainability & Expansion ACBI
Office 365 License-BOT Implementation

Implementation of a unified Licensing script for Office 365 provisioning.

2/11/2019 12/16/2019 Resource Sustainability & Expansion ECS
OnBase Images-Data Capture module implementation

Implement a new Onbase module that will allow to collect data from scanned images.

1/1/2019 8/30/2019 Student Success ECS
OnBase OCR

Add Optical Character Recognition to OnBase for transcripts templates.

7/23/2018 5/31/2019 Student Success Digital Transformation
OnBase Upgrade

Upgrade OnBase to version 17

7/23/2018 7/23/2018 Resource Sustainability & Expansion ACBI
Online Filing of Graduation Check

Online submission and payment of grad check with page inserted to Career Program Plan

2/1/2018 7/1/2018 Student Success ACBI
Palo Alto Server Farm Firewall

Migration of Server Farm Firewall to PAN

12/1/2016 7/31/2017 TNS
PeopleTools 8.56 Upgrade for CS

Mandated by the CO, PeopleTools for both CS 9.2 and HR 9.0  will be upgrading to PeopleTools version 8.56.08. This project will not include any additional infrastructure changes.  This is mostly changes to the back end of PeopleSoft and will have minor or no affect on the Human Resources or Student Applications.

3/18/2019 6/22/2019 Resource Sustainability & Expansion ACBI
Portfolium LTI

explore LTI integration of Portfolium with BlackBoard

Student Success ATI
Preferred Name Change Request Communication

For social and legal reasons, displaying students' preferred name rather than primary name is trending with more significance. The requested modification is to support the student’s ability to request, via self-service, a change to their preferred first name and/or preferred middle name and for a campus administrator to process these requests.

1/11/2019 3/31/2019 Student Success ACBI
President's Web Accessibility Report 2018

Web Services is committed to maintaining a constant high level of adherence to web accessibility guidelines. These ongoing efforts include monitoring campus websites, training content editors, updating code, and participating in activities that keep the campus abreast of the condition of our campus websites.

7/1/2018 11/8/2018 Identity Digital Transformation
Procard Consolidation With Campus and Auxiliaries

Transfer auxiliary procard banking and business process to mirror the campus process

7/1/2019 Resource Sustainability & Expansion ACBI
Project Ambrosia (VR): Learning Module 1

This project supported by a CSU mini-grant will produce a series of VR learning modules for students in the Department of Anthropology meant to teach them archeological knowledge. Students learn how to walk a transect in an archeological dig and how to make inferences about artifacts.

4/3/2017 ATI
Provisioning of Employees

Provisioning of employees

10/3/2016 12/24/2018 Resource Sustainability & Expansion ISET
Q2S - Add Course Conversion Guide Link to the Student Center

The Course Conversion Guide is a key reference tool for students in the conversion of quarter courses to semester courses. It shows the quarter course(s) and its semester equivalent(s); the semester course(s) and its quarter equivalent(s); quarter courses with no semester equivalents; and semester courses with no quarter equivalents. We want to put this information in an easily accessible place for students to find and utilize (the Student Center).

6/26/2019 10/14/2019 Student Success ACBI
Q2S - CourseLeaf CIM Module - Phase II

Add CSU fields to transfer through the bridge

7/19/2018 5/28/2019 Faculty & Staff Success ACBI
Q2S - Mass Student Catalog Year Update

Mass Student Catalog Year Update (Program Requirement Term and Plan Requirement Term)

2/19/2019 5/31/2019 Faculty & Staff Success ACBI
Q2S - PAWS MyCap UAchieve Project

Q2S Project

8/1/2018 3/31/2020 Student Success ACBI
Q2S MyCOE Retrofitting

Make required changes to MyCOE so that it works successfully after Q2S conversion.

10/24/2019 Student Success ACBI
Q2S System Integration Testing (SIT)

A simulation of a full academic calendar year business practices was completed. Transition from quarter term processing to semester term processing with student records converted to semester values was all performed successfully. Approximately 318,000 student career records were updated, modifying quarter cumulative unit information to semester values. The following
business units had focused testing: Student Records, Financial Aid, Student Financial Services,
and Academic Scheduling.

1/7/2019 6/21/2019 Resource Sustainability & Expansion ACBI
Quality Assurance in Online Teaching Program 2017-18

Funded by a CSU campus grant, this program supports a range of activities meant to provide support for faculty teaching online. Includes QM/QLT course certification and peer training.

9/1/2017 6/30/2018 Faculty & Staff Success ATI
Questica Implementation

Questica budget software will allow the central budget office and department end users to automate how we manage and track budgets and position management, including PS integration, projection scenarios, canned and CSU custom reports and workflow.

9/25/2018 5/31/2019 Faculty & Staff Success ACBI
R Institute March 21-23 2018

Conducted in collaboration with Academic Research, this institute overviews the basics of programming in R for social science research.

2/1/2018 2/25/2018 Faculty & Staff Success ATI
SCE substation

Move of the Power substation for Southern California Edison

2/5/2018 7/31/2018 Resource Sustainability & Expansion TNS
Separating Employees

Automate the process of removing separating employees from systems

Resource Sustainability & Expansion ISET
SHC Medicat Migration

Migrate MEDICA Physical Server into a VM

1/15/2019 3/8/2019 Faculty & Staff Success ECS
Simple K

Facilities upgrading of Key management system

7/18/2016 12/30/2016 ECS

Single Sign On for SimpleK key system

Resource Sustainability & Expansion ISET
SmartCard Upgrade

Upgrade of the OneCard to SmartCard using NFC technologies

10/1/2018 9/30/2019 Student Success TSC
Sprint expansion

Expand Sprint Cellular Coverage Service on Campus

1/4/2018 9/3/2019 Resource Sustainability & Expansion TNS
Storage Migration Compellent to Synology

Migrate data from Compellent SAN to Synology SAN

6/1/2018 4/30/2019 ECS
Student Collection Process Conversion

Student collection process conversion from manual to PeopleSoft functionality with the automation of Service Indicators.

7/1/2019 Faculty & Staff Success ACBI
Study Abroad and CSU International Program Enhancements

Enhancement of the Study Abroad and CSU International program processes to maximize the students receipt of Financial Aid.

7/1/2019 7/31/2019 Student Success ACBI
Telesoft Upgrade 2/28/2017 TNS
Terra Dotta

Study Abroad program implementation

5/1/2019 7/1/2019 Student Success ACBI
Title IX Academic year 2019-20

Enhancements of Title IX processes

7/8/2019 9/30/2019 Student Success ACBI
UAchieve Upgrade to 4.5

Upgrade the UAchieve Software

2/1/2018 8/3/2018 Resource Sustainability & Expansion ACBI
University [Academic] Calendar

Creating a digital calendar to display important university dates such as registration, advising and financial aid deadlines

6/11/2018 9/9/2019 Resource Sustainability & Expansion Digital Transformation
Upgrade Drupal 7 to Drupal 8 CMS

Upgrading our university websites to latest software version

4/2/2018 8/30/2019 Identity Digital Transformation
VM Clean Up and Renaming

Rename some of the VMS on the ECS resource pool

2/11/2019 12/2/2019 Resource Sustainability & Expansion ECS
VMware - DR in Cloud

Research Disaster Recovery options in the Cloud

4/1/2016 3/30/2018 Resource Sustainability & Expansion ECS