Online Change of Grade Quick Guide

Online Change of Grade Quick Guide – For Instructors

  • Login to MyCoyote and select Faculty Center
  • Select the term/year that requires a grade change
  • Click the Grade Roster icon for the class that requires a grade change

  • Click the Change Grade button for the appropriate student

  • The Change of Grade Request will populate the page 
  • Enter the “To” grade
  • Select a Reason Code
    • Note - A Reason for Change is required if “Other” is selected
  • Select Submit

 

  • If the grade is being changed from an “I” (incomplete), a date of completion is necessary before the Grade Change can be submitted.

 

  • Once you select Submit, the Level 1 Approver will be contacted via email that a change of grade is waiting for his/her review.
    • Level 1 Approver - Dean, Chair or Coordinator
    • Level 2 Approver - Office of the Registrar

  • Once the Grade of Change has been approved by the Level 1 Approver, the Level 2 Approver will be contacted via email that a Grade Change is waiting final processing.

 

  • Once the Change of Grade request has been approved by both the Level 1 and Level 2 Approvers, the grade will be programmatically changed in PeopleSoft.

 

  • If the Change of Grade is denied at any stage, a reason for the denial is required.

 

Online Change of Grade Quick Guide – For Approvers

  • After receiving “A Grade Change is Waiting Your Review” email, click on Worklist (seen in ultra-tiny font) from either your Faculty Center as illustrated in screenshot #1.

Or from the administrative pages in PeopleSoft as illustrated in screenshot #2.

  • The Worklist Items that require your review will be listed
  • Each line represents a unique change of grade request with a student’s ID and name indicated
  • Click a link

  • The student’s Change of Grade will populate your page
  • Click Approve or Deny – a comment will be required if the request is denied
  • If approved, the link will be removed from your Worklist and the Records Office will be notified for final processing
  • Click Worklist to access additional requests

Online Change of Grade Quick Guide – For Support Staff

  • Support Staff in each department will have access to see the status of a Change of Grade
    • Level 1 Approver – Dean, Chair or Coordinator
    • Level 2 Approver – Office of the Registrar
  • Navigate to: Main Menu > SB Custom > SB SA Custom Menu > SB AWE > SB AWE Use > SB Grade Change – Inquiry
  • Search by Empl ID or Term and Class Nbr.