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Student Employment and Supervisor Expectations

Student Employment Program Expectations

The following includes information regarding the determination for student employees' eligibility, hours of work, and general expectations for student employee hires:

Eligibility to participate in Student Employment program:

  • Maintain a minimum 2.0 G.P.A. or greater per semester and cumulative
  • Students must have at least halftime unit enrollment status at CSUSB (6 units Undergraduate; 3 units Graduate)
  • International students must have fulltime unit enrollment status at CSUSB (12 units Undergraduate; 6 units Graduate)
  • All student employees are NOT permitted to work overtime

Student Conduct Code:
All students should be familiar with the Student Conduct Code. If a student employee is found to be in violation of the Student Conduct Code, the supervisor and/or Student Employment Office may file a complaint.

Work Schedules:
Students should establish a work schedule with their supervisor that does not interfere with their classes and one to which they can commit. Please note students that have more than one on-campus job will need to adhere to the weekly/monthly maximum working hours. There are typically 20 maximum working hours per week during the regular Academic year.

Meal Breaks:
Student workers must be provided with a half-hour break after 6 hours of work.

Comfort Breaks:
Students are entitled to a 15 minute paid break for every 4 consecutive hours worked. Most students work in areas where they are free to use restroom facilities at their convenience. In situations where students aren't free to take periodic comfort breaks without some work coverage being provided, supervisors must arrange such reasonable coverage.

Phone Usage:
Students should limit use of the phone for personal calls and may not make long-distance personal calls from work. Students should limit use of their cell phone during work hours for only urgent issues.

Departmental Dress Code:
The CSU does not have a dress code policy; Individual departments may communicate what constitutes appropriate dress. Business casual dress is generally appropriate for most departments on most days, although certain activities may warrant something more formal or more casual. Modest, clean, and appropriate dress is typically expected.

Supervisor Expectations

The following includes information regarding the supervisory expectations for a student employee:

Supervisor(s) must be management or Dean (MPP) individuals.

A MPP defined is in Title 5 Article 2.2 of the California Code of Regulations and spells out employment rights, benefits and the conditions where employees are designated as "management" or "supervisory" who become HEERA managers.

  • HEERA gives MPP’s the authority to take employment actions such as to: hire, discipline, finalize performance evaluations, submit in-range/classifications, etc.
  • Managers retain the right to assign duties.

Student employees officially report to department or college manager, and may receive general day to day task delegation or general direction from a staff/faculty "Lead". Please note that annual evaluations should be completed via Department Supervisor, not the student employee's Lead. If a student employee Lead is the Department MPP/Dean, then it is acceptable in this case for the Lead to submit the annual performance evaluation.

A Student Assistant is a temporary, part-time worker who is currently enrolled in, at minimum, a half-time credit load with the primary goal of achieving a degree.
A Student Assistant – Nonresident Alien Tax Status is a temporary, part-time worker who must be currently enrolled as a full-time student.
A Bridge Student Assistant works during academic breaks and/or during academic terms when the student is less than a half-time student. Bridge hours vary depending upon the department’s needs and availability of funding. As a Bridge Student Assistant, the student need not be registered as a student, but must have been enrolled as a CSU student the previous term and is registered for the following term.

Under direct supervision, Student Assistants perform duties ranging from unskilled to skilled and/or specialized, in a variety of positions that typically require the use of manual, clerical, public contact, and/or analytical skills. Assignments have limited use of discretion and judgment. Work is regularly reviewed and may entail detailed instructions. Specific job duties are defined by the appropriate campus department. The Student Assistant classification is distinguished from the Instructional Student Assistant, Graduate Assistant, and Teaching Associate classifications in that the Student Assistant does not perform academic related duties such as instruction, tutoring, grading, evaluating, research, and assisting faculty with classroom activities. Student Assistants are intended to supplement operational needs, and not to replace staff employees. Student Assistants should not perform the same duties as a staff employee. Work hours are flexible to accommodate the academic program of the student. All student employees are NOT permitted to work overtime.

CSU Guidelines for 1870 Student Assistant, 1874 Bridge Student Assistant, and 1868 Student Assistant- Non-Resident Alien Tax Status

Student Conduct Code:
All student employee supervisors and student employee leads should be familiar with the Student Conduct Code. If a student employee is found to be in violation of the Student Conduct Code, the supervisor and/or Student Employment Office may file a complaint.

Work Schedules
Students should establish a work schedule with their supervisor that does not interfere with their classes and one to which they can commit. Leads/Supervisors are responsible for ensuring their student employee does not exceed maximum working hours, typically 20 hours maximum per week during the regular Academic Year. Please note students that have more than one on-campus job still need to adhere to the weekly/monthly maximum working hours. In these cases, supervisors should work together to ensure that their student employee does not exceed maximum working hours. 

Meal Breaks
Student workers must be provided with a half-hour break after 6 hours of work.

Comfort Breaks
Students are entitled to a 15-minute paid break for every 4 consecutive hours worked. Most students work in areas where they are free to use restroom facilities at their convenience. In situations where students aren't free to take periodic comfort breaks without some work coverage being provided, supervisors must arrange such reasonable coverage.

Phone Usage
Telephone training should be provided by the supervisor and should include the proper way to answer the telephone, placing a caller on hold, transferring a call, and taking a message. Students should limit use of the phone for personal calls and may not make long-distance personal calls from work. Students should limit use of their cell phone during work hours for only urgent issues.

Departmental Dress Code
The CSU does not have a dress code policy; Individual departments may communicate what constitutes appropriate dress. Business casual dress is generally appropriate for most departments on most days, although certain activities may warrant something more formal or more casual. Although we understand that our students may not have the funds to purchase new clothes to wear to work, modest, clean and appropriate dress is expected.

Telecommute
There are currently no programs which allow a student employee to work remotely. 

Separation Procedures
 

 

 

Last updated: 12/02/2022