Each student employee should be oriented to their specific position and job duties, as well as to the overall department, including job functions, departmental policies, their work schedule and expectations.
Providing an orientation for a new student worker to your area can reduce problems in the future. In addition to the specific job duties, an orientation might include the following
Each student worker should be reminded about the importance of confidentiality and be required to complete a confidentiality form. The completed form should be retained for your records. A student employee that violates this policy will be subject to disciplinary action, including termination.
As a member of the Student Employment Program, it is essential that student employees respect the diversity that every individual brings to the institution. A student will not be denied opportunity for employment, education or be subject to discrimination in any project, program, or activity because of race, color, religion, national origin, sex, age, sexual orientation, handicap or disability, disabled veteran, Vietnam era veteran or protected veteran status. Any student employee who violates any portion of this policy will be subject to disciplinary action, including termination.
Sexual Harassment Policy
As a member of the Student Employment Program, it is essential that students understand this sensitive issue. Sexual harassment is a form of discrimination that is both reprehensible and unlawful. No member of the college community shall engage in sexual harassment of any kind. Any student employee who violates any portion of this policy will be subject to disciplinary action, including termination.
Providing a Safe and Healthy Workplace
The institution is dedicated to providing a safe and healthy workplace for its employees. Therefore, the college recognizes that one of the most important obligations to its employees is to maintain a completely alcohol-free and drug-free workplace. Illegal use or influence of drugs/alcohol is prohibited. The unlawful manufacturing, distribution, dispensation, possession or use of controlled substances is strictly prohibited. Any student employee who violates any portion of this policy will be subject to disciplinary action, including termination.
Student injuries should be reported immediately to their supervisor (MPP) and Human Resources (HR). If it is determined that the student should go to the Health Center for treatment, they need to state whether or not they were working at the time of their injury. The Health Center will determine how to process the student.
Student Conduct Code
All students and student supervisors should be familiar with the Student Conduct Code. If a student employee is found to be in violation of the Student Conduct Code, the supervisor and/or Student Employment Office may file a complaint.
Pay Period and Pay Day
The student employee pay period is the same as salaried and hourly employees. Student employee paychecks are distributed at the department the student employee is employed the 15th of the month (for hours earned the previous month). If the 15th falls on a Saturday, paychecks will be distributed on the prior Friday. If the 15th falls on a Sunday, paychecks will be distributed the following Monday.
Students should establish a work schedule with their supervisor that does not interfere with their classes and one to which they can commit.
Work hours are flexible to accommodate the academic program of the student.
Meal Breaks and Comfort Breaks
- 4 consecutive hours: one 15 minute paid break only.
- 6 consecutive hours: one 15 minute paid break and one 30 minute unpaid meal break.
- 6+ hour’s one 15 minute break and one 30 minute unpaid meal break.
- 8 consecutive hours: one 30 minute unpaid meal break, two 15 minute paid breaks.
- Student working 8am to 5pm : one 30 minute unpaid meal break or an hour lunch, two 15 minute paid breaks.
- When school is in session, student assistants may work up to 20 hours per week.
- Students that are considered Bridge are authorized to work up to 40 hours a week.
Students are entitled to a 15 minute paid break for every 4 consecutive hours worked. Most students work in areas where they are free to use restroom facilities at their convenience. In situations where students aren't free to take periodic comfort breaks without some work coverage being provided, supervisors must arrange such reasonable coverage.
Telephone training should be provided by the supervisor and should include the proper way to answer the telephone, placing a caller on hold, transferring a call, and taking a message. Students should limit use of the phone for personal calls and may not make long-distance personal calls from work. Students should limit use of their cell phone during work hours for only urgent issues.
Helping Student Workers Handle Difficult Situations
Until a student employee is well trained, supervisors may want him/her to simply turn over difficult situations to a supervisor or a more experienced co-worker for handling.
Departmental Dress Code
Individual departments should communicate what constitutes appropriate dress. Business casual dress is generally appropriate for most departments on most days, although certain activities may warrant something more formal or more casual. Although we understand that our students may not have the funds to purchase new clothes to wear to work, modest, clean and appropriate dress is expected.
CSU Student Assistant Guidelines
Last Updated: 5/31/19