Main Content Region

The Review Process

The Review Process

All graduate theses, projects and dissertations must be submitted to the Office of Graduate Studies for format review; content is determined by the faculty committee chair. Theses, projects and dissertations are published on CSUSB ScholarWorks, the university's electronic repository. 

The manuscript submission process as described below. Please see the Deadlines page for a list of deadlines for the academic year. Formatting guidelines are found on the Formatting page.

 

Consultations 

You are welcome to meet with a thesis reviewer before submitting your thesis for review. Meetings are available in-person or via Zoom.

Please call (909) 537-5058 or email gradstud@csusb.edu to schedule an appointment. Keep in mind that consultations do not constitute a full review of the manuscript and reviewers may not be able to catch all errors. You may make up to two appointments; additional appointments will be scheduled if time permits. Appointments will be limited to 30-minute sessions and are not available after the consultation deadline. 

 

Submission Process

Your initial submission includes three steps:

  1. Pay the $30 Digital Archiving Fee. The fee can be paid online through MyCoyote Student Center; email the receipt to Graduate Studies at gradstud.csusb.edu. Please see the instructions for paying the Digital Archiving Fee.
  2. Turn in your signed Committee Certification FormThis process is now digital; the student will initiate the process, and the committee chair and graduate coordinator will sign the document through Adobe; it will then automatically be routed to Graduate Studies and all parties will receive a copy via email.  (We will continue to accept forms that have been scanned and signed. Email them to gradstud@csusb.edu)
  3. Submit your manuscript on CSUSB ScholarWorks.  (See the Library Guide for instructions on how to submit to ScholarWorks.)

Note: After your document has been reviewed, you may receive an email and memo with formatting corrections. After you make the corrections, upload your corrected document via your Scholarworks account. Do not make a new account. See Instructions for resubmission. 

      

Submission Process Links
Digital Archiving Fee Committee Certification Form CSUSB ScholarWorks

Manuscripts will not be reviewed until all three steps are completed. The steps can be completed in any order. 

Graduate Studies accepts new manuscripts for review on the first day of the term through the submission deadline; deadlines are at 5:00 pm on the deadline date. We encourage you to submit early; during spring quarter our office goes through about 300 reviews and the turn-around time is about five business days.

Your manuscript will be checked for plagiarism via Turnitin.com and reviewed for formatting. If there are no corrections, the manuscript will immediately be published on ScholarWorks; therefore, it is important that manuscripts be complete before they are submitted. Once published, they cannot be removed. If you are required to defend your thesis, please complete your defense and make any required content changes before submitting it to Graduate Studies.

If formatting corrections are required, you will receive an email and memo listing the corrections. (Most students need to make corrections.) Please make the changes and resubmit the corrected manuscript through your ScholarWorks account as soon as possible.

Committee Certification Form 

The Committee Certification Form certifies that your committee has read your manuscript and the content is complete and it is ready to be reviewed for formatting. The form must be turned in to Graduate Studies by the submission deadline. Your manuscript will not be reviewed until we receive the committee certification form at the Graduate Studies office. See the instructions above on how to complete the digital form.

Publication Deadline

All manuscripts must be approved for electronic publication in the electronic depository by the publication deadline. Deadlines are 5:00 pm on the deadline date. Do not wait until the publication deadline to make corrections – you should be approved for publication by the deadline, not under review. Manuscripts typically go through two to three reviews before they are accepted for publication.

Students whose manuscripts are not accepted for publication by the deadline, as well as those whose manuscripts are rejected, must postpone their graduation and resubmit the following term.

Publishing Options

CSUSB ScholarWorks offers two options for access to your work: open access and restricted access.

  1. Open Access: Your document can be accessed by anyone via the internet.
  2. Restricted Access: Only current CSUSB students, staff and faculty can access your manuscript.

You will choose the type of access you prefer when you first submit your manuscript through ScholarWorks.