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Injury and Illness Prevention Program

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Summary 

It is the responsibility of the Director of Environmental Health & Safety (EH&S) to create and maintain this Injury & Illness Prevention Plan (IIPP) and serve as Program Administrator. The Program Administrator has the authority to implement all provisions of this program. All employees are responsible for supporting the program and for working safely and maintaining a safe and healthful work environment. This Injury & Illness Prevention Plan (IIPP) will be reviewed / updated annually. 

Authority 

The University Injury & Illness Prevention Plan (IIPP) is created and distributed in accordance with CSU Executive Order 1039

Purpose 

The purpose of this plan is to establish the procedures for campus personnel to prevent/reduce injuries and illnesses. 

Approvals 

The California State University San Bernardino (CSUSB) Injury & Illness Prevention Plan (IIPP) has been reviewed and approved by: 

Beiwei Tu, CIH, CSP Executive Director, Risk Management

Initial Effective Date: July 1, 2019

Date of Last Revision: July 1, 2019

Management Commitment  

CSU Policy 

The California State University (the University) is committed to maintaining a safe environment for its students, academic appointees, staff, visitors, and members of the general public. The University will promote comprehensive injury and illness prevention, as well as hazardous materials and environmental management programs in an atmosphere that encourages employees, students, and other campus members to communicate about occupational and environmental health and safety matters without fear of reprisal. It is the policy of the University to conduct its operations in conformance with applicable laws, regulations, Department of Energy (DOE) requirements, and relevant published standards and practices for health, safety, and environmental protection.  

CSU Executive Order 

CSU EO-1039 provide statements informing all employees that safety is a priority issue with management, and urge employees to actively participate in the program for the common good of all concerned. These policies are available in the CSU Policy Library.

Roles and Responsibilities 

President 

Is ultimately responsible for the effective implementation of the University's Environmental Health & Safety (EH&S) policies, including Injury and Illness Prevention Program (IIPP) at all facilities under campus control.  General policies, which govern the activities and responsibilities of the Environmental Health and Safety program, are established under the authority of the President. President is responsible to:  

  • Demonstrate a genuine interest in safety-specific issues to ensure department head actions; 

  • Demonstrate support for the safety programs; 

  • Demonstrate that while safety is everyone’s duty, it is a function of management to ensure a safe working environment  

As designated by the President, the individual with responsibility for implementing the IIPP is the Director of Environmental Health & Safety (EH&S), hereafter referred to as the Program Administrator. The Program Administrator has the authority to implement all provisions of this program. All university employees are responsible for supporting the program and for working safely and maintaining a safe and healthful work environment.  

Name: Teresa Fricke

Title: Director, Environmental Health and Safety

Address: 5500 University Parkway San Bernardino, CA 92407

Phone: 909-537-3122

Environmental Health & Safety (EH&S)  

EH&S is responsible for: 

  • Providing consultation to all levels of CSUSB staff and faculty regarding program compliance; 

  • Developing templates to assist Schools, Colleges, Departments, and Work Units in implementing effective Injury and Illness Prevention Plans; 

  • Consulting on hazard identification, procedures for correcting unsafe conditions and developing compliance strategies; 

  • Providing centralized monitoring of campus-wide activities in the areas of environmental compliance, biological safety, chemical hygiene, emergency preparedness, fire safety, hazard communication, hazard identification, hazardous materials management, industrial hygiene, occupational safety, sanitation, and safety education and training; 

  • Maintaining centralized environmental and employee exposure monitoring records, allowing employee access to records as directed by law; 

  • Assisting Schools, Colleges, Departments, and Work Units in developing and implementing Integrated Safety and Environmental Management (ISEM). 

  • Create training and communication materials and coordinate events cross campus to promote safety culture 

Department Roles and Responsibilities 

The Department should be actively involved in implementing IIPP and has an obligation to ensure those in supervisory positions have the requisite support to implement the safety related accountabilities. 

  • Identifying Hazards: Conduct periodic safety inspections of all spaces, 

  • Communication: Ensure a free flow of safety information through bulletin boards or periodic discussions. Encourage employees to report potential safety problems. 

  • Correcting Hazards: Correct conditions that are discovered during inspections or reported by employees. 

  • Investigating Injuries and Illnesses: Investigate all accidents, injuries, and near-misses, and make appropriate changes to minimize recurrence. 

  • Health & Safety Training: Know the hazards employees face and ensure they're trained to perform their work without illness or injury. The backbone of IIPP training is Integrated Safety & Environmental Management (ISEM), required for every CSUSB employee. EH&S also offers specialized safety training in many areas. 

  • Recordkeeping: Keep safety training, inspection, and accident investigation documents in a centralized file so they're handy for inspectors.  

Vice Presidents, Deans, and Executive Officers 

The role of the senior management team is critical to the success of the Campus’ safety efforts and the integration of safety accountability into the culture of the Campus. The senior management’s role includes ensuring subordinate performance relative to safety activity, ensuring the quality of subordinate performance relative to safety, and demonstrating a strong personal belief that safety is important in the management of the Campus.   

Directors, Department Chairs / Unit Heads, Laboratory Directors and Managers 

Are accountable for establishing, enacting maintaining and enforcing IIPP.  Directors, Department Chairs/Unit Heads, Laboratory Directors and Manager shall 

  • Ensure areas under their management subscribe to and follow the five steps of the CSUSB ISEM program; 

  • Hold periodic meetings, at least quarterly, or use other means of communication to discuss safety related issues; 

  • Establish safety planning procedures, as well as work rules and procedures, for all operations and exposures within their areas of responsibilities; 

  • Ensure that health and safety practices are consistent throughout the Work Unit; 

  • Monitor environmental health and safety performance; 

  • Include compliance with health and safety procedures as part of the annual performance evaluation; 

  • Recognize employees that consistently perform safety and healthful work practices; 

  • Discipline employees who knowingly violate safety rules or polices. 

Supervisors, Faculty, and Principal Investigators (PIs) 

Supervisors are key figures in CSUSB’s Injury and Illness Prevention Program (IIPP) implementation. It is important that they establish and maintain safe and healthful working conditions, and correct unsafe behaviors and conditions in a timely manner.  Supervisors/Principle Investigators (PIs) should implement IIPP through the following actions:  

  • Subscribe to and follow the five steps of the CSUSB ISEM program; 

  • Report and investigate all incidents and accidents within their areas of responsibilities to determine causes and take corrective/preventative action; 

  • Develop their own knowledge and skills in safety and health training relative to their areas of responsibilities and ensure that all employees receive safety training relative to their work exposure; 

  • Communicate health and safety practices through the area under their management; 

  • Provide required general and site-specific training to employees 

  • Encourage employees to report safety concerns without fear of reprisal; 

  • Make sure that hazardous waste (Biological, Chemical, Radiological) are properly disposed; 

  • Make sure Standard Operating Procedures (SOPs) are created for high risk activities; 

  • Make sure hazardous conditions are corrected in a timely manner; 

  • Where appropriate, facilitate the implementation of:  

  • Workplace Inspections; 

  • Work unit specific staff training beyond the required EH&S safety courses offered.  

Individual Roles and Responsibilities 

The success of CSUSB’s Injury and Illness Prevention Program depends on the actions of all staff, faculty, students, and visitors. Employees are responsible for following the requirements of the IIPP through the following actions: 

  • Perform their assigned job functions in a safety and healthful manner 

  • Complete all EH&S required generic and site specific training  

  • Ask your supervisor or faculty when concerned about an unknown or hazardous situation or substance.  

  • Report all unsafe conditions, practices, or equipment to your supervisor or to campus EH&S. 

Safety Communications 

CSUSB’s communication system strives to be in a form “readily understandable by all affected employees.” The system is designed to encourage employees to inform the employer of hazards at the workplace without fear of reprisal by being a two-way system of communication. Safety communications include: Supervisors, Committees, Training, Written Communications, and campus Policies & Procedures. 

Supervisors 

Supervisors are responsible for communicating with all workers about safety and health issues in a form readily understandable by all workers. All department personnel are encouraged to communicate safety concerns to their supervisor without fear of reprisal. Supervisors are responsible for ensuring that employees are given access to hazard information pertinent to their work assignments. Information concerning the health and safety hazards of tasks performed by department staff is available from a number of sources. These sources include, but are not limited to, Safety Data Sheets (SDS), equipment operating manuals, the Department Safety Coordinator, EH&S, campus libraries, container labels and work area postings. 

Safety Talks/Tailgate Meetings 

Safety talks can be used to supplement training materials, as safety meeting hand-outs, and as resources when conducting new work activities. These discussions provide valuable information on a variety of topics, including laboratory and chemical safety, worker safety and pest control. These resources are available on our Resources webpage. 

Safety Committees 

One way in which management can encourage employee participation in their workplace safety program is to create a Safety Committee. The committee can help share the responsibilities of implementing and monitoring the safety program.  

 

Several committees provide forums where employees can freely and openly discuss safety together with members of campus administration. These include the: Campus Risk and Safety Committee, Science Safety Committee, Art Safety Committee, Palm Desert Safety Committee, Teamster and Facility Services Safety Committee (See Appendix C for committee charters).  

 

Information about the meeting dates/times/locations, minutes, and charters, can be found on our Safety Committees webpage 

Safety Committee

 

Campus Risk and Safety Committee 

The Campus Risk and Safety Committee (RSC) is the steering committee to manage and communication campus wide Risk and Safety issues. The committee provides leadership and guidance for CSUSB Risk & Safety program and committees, deal with issues, polices and initiatives that affect the entire campus.   

The Campus Safety Committee membership is composed of chairs of safety committees and representatives from campus organizations.  The committee meets quarterly and meeting minutes and other safety-related items are posted online at https://www.csusb.edu/ehs. The key functions for the committee include but are not limited to:  

  • Review annual Risk and safety goals and objectives; 

  • Develop major performance indicators - and track campus performance; 

  • Provide leadership and guideline to various committees; 

  • Support and communicate risk and safety message across campus; 

  • Provide periodic report to upper management 

Special Safety Committees  

Specialty safety committees are established to focus on and promote safety awareness, build enthusiasm for safety programs and reduce/prevent injuries at the local level.  ISEM safety committees report to Campus Safety Committee.  Following is the list of the current organization level ISEM committee: 

  • Science Safety Committee 

  • Art Safety Committee 

  • Teamster and Facility Services Safety Committee 

  • Palm Desert Campus Safety Committee 

The Special Safety Committees have the ongoing responsibility to monitor IIPP implementation, to assess compliance with applicable regulations and campus policies, and to evaluate necessary corrective actions at the organization level. The Special Safety Committee meets at least quarterly and includes representatives from various departments of the target organization units. Each department has a designated representative on the committee. The Safety Committee chair may rotate periodically.  

The key responsibilities of the committees include:  

  • Serve as an organization liaison to assist safety program implementation; 

  • Review quarterly compliance scorecard; 

  • Review the results of periodic, scheduled workplace inspections to identify any needed safety procedures or programs and to track specific corrective actions; 

  • Review the summary of all incident investigations; 

  • Review organization injury data and develop organization specific plan to reduce incident and employee injuries; 

  • Review supervisors’ investigations of accidents and injuries to ensure that all causes have been identified and all hazards have been corrected in a timely manner; 

  • Where appropriate, submit suggestions to department management for the prevention of future incidents; 

  • Review alleged hazardous conditions brought to the attention of any committee member, determine necessary corrective actions, and assign responsible parties and correction deadlines; 

  • When determined necessary by the Committee, the Committee may conduct its own investigation of accidents and/or alleged hazards to assist in establishing corrective actions; 

  • Submit recommendations to assist department management in the evaluation of employee safety suggestions. 

Meeting Minutes 

Safety Committee shall prepare and make available to the campus written minutes of issues discussed at the meetings. The Committee meeting minutes must be documented and maintained on file for at least one year. 

Safety committee action item documentation and tracking 

Health and Safety concerns identified during the committee meetings should be addressed in a timely manner to maintain a safe and healthy working environment and be in compliance with Federal, State and local rules and regulations and CSU policies and procedures.  

  • Campus Safety Committee meeting minutes serve as a documentation of tracking compliance and action taken. Environmental Health and Safety department should maintain a master list of all health and safety issues identified during the Safety Committee meetings.  

  • Issues regarding health and safety concerns or compliance are presented at scheduled campus safety committee meetings and are assigned to committee members with a 30 day timeframe for assessment and resolution. The safety committee member will serve as a liaison between the safety committee and the responsible party for the corrective action.  

  • If the issue affects more than one responsible party, the allotted 30 days can be extended as long as there is a written plan or procedure to ensure resolution within a timely manner with prior acknowledgement from all parties.  

  • If the 30 day timeframe has expired or no response/update is provided by the next campus safety committee meeting, EH&S should prioritize and evaluate the issue and status. If needed, EH&S will pursue corrective actions by engaging upper management. The responsible parties should routinely inform EHS of the progress and notify EH&S when the issue is resolved.  EH&S will document the completion date on the master list and report it back to the committee during the next Safety Committee meeting. The safety committee meeting minutes shall be updated accordingly. 

Communications Resources 

EH&S 

Environmental Health & Safety (EH&S) provides the campus with the following written communications available online on our Resources page. Examples include Brochures, Fast Facts, Handouts, Posters, Signs and Videos 

Websites and Emails 

Websites 

Websites with real-time safety information and resources are available: 

Emails 

Messages are periodically sent to staff, faculty, and students using the campus Listserv systems. 

Safety Data Sheets 

Safety Data Sheets (SDSs) provide information on the potential hazards of products or chemicals. SDSs are available on our EH&S Safety Data Sheets page and over the Internet from a variety of sources. To assist with locating and uses SDSs, EH&S provides fact sheets, websites, and training. 

Equipment Operating Manuals 

All equipment is to be operated in accordance with the manufacturer’s instructions, as specified in the equipment’s operating manual. Copies of operating manuals should be kept with each piece of equipment in the department. Persons who are unfamiliar with the operation of a piece of equipment and its potential hazards must at least read the operating manual before using the equipment. Training should also be sought from an experienced operator or supervisor. 

Hazard Assessment - Identification and Control 

Hazard identification and control is an ongoing process and is fundamental to the effectiveness of the IIPP. Supervisors are responsible for hazard assessment for their assigned work areas and EHS is responsible to provide technical support to the supervisors.  

Hazard assessment process - Integrated Safety and Environmental Management (ISEM) 

Systematically integrate health, safety, environmental considerations, and sustainable use of natural resources into all activities is an effective method of reducing accidents and employee injuries. Five core safety and environmental management functions provide the necessary framework for any activity that could potentially affect faculty, staff, students, visitors, the public, or the environment. The functions are applied as a continuous cycle with the degree of rigor appropriate to address the type of activity and the hazard or environmental aspect involved. Following is a brief summary of the 5 steps 

 ISEM process: 

  1. Define the Scope of Activities 

Goals and programs are translated into activities, expectations are set, tasks are identified and prioritized, and resources are allocated.  

  1. Analyze the Hazards 

Hazards and environmental aspects associated with the activities are identified, analyzed, and categorized.  

  1. Develop and Implement Hazard and Operational Controls 

Applicable standards and requirements are identified and agreed upon, controls to prevent/mitigate hazards and aspects are identified, the safety and environmental parameters are established and controls are implemented.  

  1. Perform Activities within Established Controls 

Readiness is confirmed and activities are performed safely and in compliance with applicable regulations and policies. 

  1. Provide Feedback and Assure Continuous Improvement 

The appropriate parties obtain feedback on the adequacy of controls, identify opportunities for improving the definition and planning of activities, conduct departmental and independent oversight and, if necessary, participate in regulatory enforcement actions. As a complement to departmental management, the campus EH&S offices may be contacted to provide safety and environmental assistance, consultation, and independent oversight functions. 

Cycle chart

PPE hazard assessment 

PPE hazard assessment shall be performed for non-office type of jobs. PPE is not required for office environment 

Lab PPE hazard assessment 

PPE hazard assessment will be completed using an online hazard assessment tool, RSS assessment.  

Non-lab PPE hazard assessment  

Non-lab PPE hazard assessment will be completed by the supervisor using PPE hazard assessment form (See Appendix D).   

Hazard Reports 

All Employees are encouraged to report unsafe conditions and practice in their work areas to their supervisor, Safety Committee Members and EH&S.  Employee may also report an unsafe condition or hazard using the Hazard Report form available online https://www.csusb.edu/ehs, anonymously if desired. The "Hazard Report form” should be filled out when a referral is made to the Safety Committee as a result of a condition discovered during an inspection for which the responsible supervisor could not determine an immediate remedy.  

Inspections / Audits 

Regular self-inspections of work areas, warehouse, hazard waste storage, shops, and laboratories must be conducted by the supervisors. Supervisors are responsible for self-inspection and EHS is responsible for other inspections. By law, the first of these inspections must take place when the department first adopts the IIPP. The inspections, and corrective actions, should be noted on the corresponding inspections/audit checklists available online at https://ehs.ucop.edu/inspect. Corrective actions generated during these regular inspections will be supplemented with additional inspections whenever new substances, processes, procedures, or equipment introduced into the workplace represent a new occupational safety and health hazard or whenever supervisors are made aware of a new or previously unrecognized hazard. 

EH&S periodically evaluates the inspections/audits, and provides reports to departmental and campus management on the inspection results and implementation of corrective actions. 

Correcting Unsafe / Unhealthy Conditions 

Unsafe or unhealthy working conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Generally, supervisors are responsible for identification and correction of hazards that their staff and/or students face and should ensure that work areas they exercise control over are inspected at least annually. Supervisors should check for safe work practices with each visit to the workplace and should provide immediate verbal feedback where hazards are observed. Supervisors of affected employees are expected to correct unsafe conditions, including chemical spills, as quickly as possible after discovery of a hazard. Small spill can be cleaned by the department. For large spill, Supervisor is responsible to contact EHS for assistance. EHS will coordinate the spill cleanup activities for large spills.  

Procedures 

Specific procedures that can be used to correct hazards include, but are not limited to, the following: 

  • Tagging unsafe equipment with “Temporarily Out of Service” signs and providing a list of alternative tools or procedures for employees to use until the item is repaired. 

  • Stopping unsafe work practices and providing retraining on proper procedures before work resumes. 

  • Reinforcing and explaining the need for proper personal protective equipment and ensuring its availability. 

  • Barricading areas that have chemical spills or other hazards and reporting the hazardous conditions to a supervisor or Building Coordinator. 

Imminent Hazards 

If an imminent hazard exists, work in the area should stop, and the appropriate supervisor must be contacted immediately. If the hazard cannot be immediately corrected without endangering employees or property, all personnel need to be removed from the area except those qualified and necessary to correct the condition. These qualified individuals will be equipped with necessary safeguards before addressing the situation. 

Accident Investigation 

Injury Reports 

Employees who are injured at work must report the injury immediately to their supervisor. Students who are not employees who are injured or involved in an accident should report the incident to their instructor. In either case, if immediate medical treatment is needed, seek medical treatment first. The injured party will be taken to the appropriate hospital or medical facility.  

Supervisor should report immediately to EH&S (909)437-3144 allehs@csusb.edu following the procedures in Appendix B “Report severe injuries and fatalities” any work related: 

  • Fatality 

  • Injury or illness which requires inpatient hospitalization (for a period in excess of 24 hours), or in which an individual suffers a loss of any member of the body or any serious degree of permanent disfigurement 

  • Inpatient hospitalization does not include medical observation. 

EHS shall report the reportable incident to CAL/OSHA San Bernardino Office (Tel: 909-383-4321) once the report is received from the supervisor.  

The supervisor of the injured employee must work with designated department personnel to ensure that the CSUSB Injury and Incident Investigation report is completed within 24 hours (see Appendix C for incident investigation report form). 

Incident Investigation 

The supervisor is responsible for performing an initial investigation to determine and correct the cause(s) of the incident. Specific procedures that can be used to investigate workplace accidents and hazardous substance exposures include: 

  • Interviewing injured personnel and witnesses. 

  • Examining the injured employee’s workstation for contributing factors. 

  • Reviewing established procedures to ensuring they are adequate and were followed. 

  • Reviewing training records of affected employees. 

  • Determining all contributing causes to the accident. 

  • Taking corrective actions to prevent the accident/exposure from reoccurring. 

  • Recording all findings and actions taken. 

The supervisor’s findings and corrective actions are documented onto the CSUSB Injury and Incident Investigation report (See Appendix C) and reviewed by the special safety committee and EH&S. 

The special Safety Committee and EH&S will review each accident or injury report to ensure that the investigation was thorough and that all corrective actions are completed. When investigations and/or corrective actions are found to be incomplete, the accident or injury report will be routed back to the supervisor for further follow-up, with specific recommendations noted by the committee and EH&S.  

Training 

Supervisors are responsible for providing training to their employees: 

  • To all staff, faculty, students, and affiliates (new and existing), 
  • To all staff and faculty given new job assignments for which training has not been previously received, 
  • Whenever new substances, processes, procedures or equipment are introduced to the workplace and present a new hazard. 
  • Whenever there is awareness of a new or previously unrecognized hazard.  

Employee safety training is provided at no cost to the employee and is conducted during the employee’s normal working hours on University time. Safety training may be presented by a knowledgeable supervisor, other department personnel, or by representatives from other relevant campus departments.  

Initial IIPP Training 

When the IIPP is first implemented, all department personnel will be trained on the structure of the IIPP, including individual responsibilities under the program, and the availability of the written program. Training will also be provided on how to report unsafe conditions, how to access the Safety Committee, and where to obtain information on workplace safety and health issues. 

Personnel hired after the initial training sessions will be oriented on this material as soon as possible by the Safety Coordinator or appropriate supervisor. These individual training sessions should also be documented. 

Training on Specific Hazards 

All supervisors must ensure that the personnel they supervise receive appropriate training on the specific hazards of work they perform, and the proper precautions for protection against those hazards. Training is particularly important for new employees and whenever a new hazard is introduced into the workplace. Such hazards may include new equipment, hazardous materials, or procedures. Health and Safety training is also required when employees are given new job assignments on which they have not previously been trained and whenever a supervisor is made aware of a new or previously unrecognized hazard. 

Required training 

Training identified by regulatory agencies will be considered mandatory, and must be completed. Minimum safety training courses are outlined as follows: 

Minimum Safety Training Courses
Facility Type

Non Laboratories 

(e.g., Offices, Classrooms, Arts / Crafts / Shops / Studios, Dining, Housing, Health Center, etc.) 

Laboratories 

(e.g., Research &Teaching Labs, Field Operations, etc.) 

Minimum Requirements

 

Minimum requirements 

  • Safety Orientation

Minimum requirements 

  • Laboratory Safety Orientation 

  • Hazardous Waste Management 

Depending on the activity of the personnel, additional courses must be completed per training matrix and/or the training Needs Assessment available at https://www.csusb.edu/ehs 

All individuals shall complete either general Safety Orientation (within 30 days of hire), or Laboratory Safety Orientation (before beginning work in a Laboratory/Technical Area). This requirement does not apply to undergraduate students taking courses offered in the course catalog of that campus, unless the work occurs within a research laboratory/technical area. 

Needs Assessment 

Identification of required training shall be based on hazards (activities or tasks), and accomplished using a training needs assessment, hazard assessment, training matrix, accident / incident investigation report, job hazard analysis / job safety analysis, or any document that provides a risk assessment. The results of a training needs assessment (or equivalent) must be incorporated into a training matrix/plan that is implemented by the supervisor and individual(s). Training matrix/plans may be developed for a group of individuals (or by position) upon consultation with EH&S. Training plans must be developed before individuals assume a new job function, or a new task.  

Training Records 

Documentation of training shall include the following elements: 

  1. Course name 

  1. Name of participant(s) 

  1. Name of instructor(s) or method of delivery (e.g., “Online”, or “Self-Paced”) 

  1. Date 

  1. Topics covered (or other way in which topics can be identified, such as through a course code) 

Documentation may be recorded using the roster template in Appendix D “Training Record”, or online at https://csu.sumtotal.host/Core/dash/home/Home_San_Bernardino.  Records shall be kept (at minimum) for five years after the training. Thereafter, data shall be maintained in an electronic database indefinitely. Record-keeping shall be decentralized; maintained by supervisors and/or departments who provide training. Records shall be identifiable, retained, and accessible. Data shall be centralized; maintained using an electronic database, such as a campus learning management system (LMS). 

Recordkeeping  

Documents related to the IIPP are maintained in a safe and convenient location for record keeping. Documents that should be kept on file at CSUSB include:  

Campus Records 

  • Hazard Reports (or Reports of Unsafe Conditions or Hazards) 

  • Safety Committee meeting documentation 

  • Training records (database) 

  • Incident and Investigation Reports 

  • Exposure Records 

Department Records 

  • Inspections/Audits, including the persons conducting the inspection, any identified unsafe conditions or work practices, and corrective actions. 

  • Safety meetings (agendas, minutes, handouts) 

  • Safety talks 

  • Authorizations & Permits (e.g., Confined Space permits, Hot work permits, Biological Use Authorization, Controlled Substance Use Authorization, Radiation Use Authorization, etc.) 

  • Training records (rosters, tests, training materials) 

  • Other 

Safety Planning, Rules, & Work Procedures 

Ensuring compliance 

All personnel have the responsibility for complying with safe and healthful work practices, including applicable regulations, campus policy, and departmental safety procedures. Overall performance in maintenance of a safe and healthy work environment should be recognized by the supervisor and noted in performance evaluations. Employees will not be discriminated against for work-related injuries, and injuries will not be included in performance evaluations, unless the injuries were a result of an unsafe act on the part of the employee.  

Standard progressive disciplinary measures in accordance with the applicable personnel policy or labor contract will result when employees fail to comply with applicable regulations, campus policy, and/or departmental safety procedures. Faculty members will be disciplined for unsafe practices in accordance with the Faculty Code of Conduct. Students not employed by the University will be disciplined for unsafe practices in accordance with the Student Code of Conduct. All personnel will be given instruction and an opportunity to correct unsafe behavior. Repeated failure to comply or willful and intentional noncompliance may result in disciplinary measures up to and including termination.