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Hosting International Scholars at CSUSB

CISP Hosting International Scholars at CSUSB

Hosting International Scholars at CSUSB

The Center for International Studies and Programs (CISP) administers CSUSB’s international scholar exchange program. Scholars may be invited to the University to collaborate on research—for periods ranging from a few days for short-term scholars to up to a year for professors and research scholars.

Please note that the Department of State, which oversees the Exchange Visitors Program, specifies different lengths of time than the CSUSB policy. CSUSB only allows collaboration for up to one year, with no extensions. However, the exchange visitor can transfer to another Student and Exchange Visitor Information System (SEVIS) campus for additional time in the same category.

Exchange Visitors Program Length

Department of State


Exchange Visitors Category

Few days to 6 months

Few days to 6 months

Short-term scholar

3 weeks to 5 years

1 year

Visiting professors

3 weeks to 5 years

1 year

Research scholars

CISP helps academic departments and other CSUSB constituencies produce the J-1 visa documentation needed to sponsor faculty and scholars' non-immigrant statuses prior to their arrival. CISP works to attract international faculty and visitors to CSUSB, and provides personal, logistical and academic assistance to them during their short or extended stays on campus. This support includes help with making contacts in all university departments to obtain letters of invitation and to maximize the contributions of international scholars' visits.

All scholars need an invitation and sponsorship from an academic department for visa support. Sponsoring international scholars does not mean becoming financially responsible to support the scholar, although in some instances departments may provide a stipend for teaching a class or for providing a particular service (e.g., collaborative research).

The appointment of visiting scholars is governed by the Faculty Administrative Manual (FAM) 642.85 available at 

Application Procedures

Each prospective visiting scholar must have a faculty sponsor in the academic department. The prospective visiting scholar will be asked to provide the following documents:

  1. Completed visiting scholar application
  2. Current Curriculum Vitae
  3. Research proposal
  4. Copy of passport
  5. Proof of financial support (minimum funding requirement is $1,600/month for visiting scholar; $500 monthly for spouse; $250 per child)
  6. Approval sponsorship letter from the Department chair and College Dean
  7. Verification of English Language Proficiency

Verification of English Proficiency

As required by J-1 visa regulation, all visiting scholars must provide evidence that his/her English skills are sufficient to live and conduct research in the United States. Scholars must use one of the following English language verification options:

English language verification options
Option Number Description


Evidence of citizenship of a country whose official language is English. 


A degree from a postsecondary institution whose language of instruction is


Evidence of having obtained the minimum required scores on a recognized English language test: TOEFL of 61 iBT/500 paper based; equivalent TOEIC, IELTS, CEFR or ITEP score; or CET 6. Only test scores from within the past five years will be considered. 


Virtual interview (Skype or Zoom) with CSUSB sponsoring department by the faculty mentor.


Interview with an English professor of a university who presents written verification. 


Roles and Responsibilities

Initiating CSUSB Host Faculty Mentor will:

  1. Get approval from the Department Chair and/or College Dean
  2. Follow the Department and/or College Visiting Scholar Policy
  3. Draft the “Visiting Scholar Invitation Letter”
  4. Discuss with the Department Chair the feasibility of resources that CSUSB provides (e.g., office space, computer)
  5. Serve as the primary point of contact and provide information/assistance with temporary housing, local community resources or other assistance, as needed
  6. Prior to U.S. arrival, discuss with the visiting scholar the professional obligations of the visit and the assistance of the CISP, as needed.

The Department Chair will:

  1. Discuss with the College Dean the feasibility of resources that CSUSB provides (e.g., office space, computer), if necessary
  2. Review and sign the “Visiting Scholar Invitation Letter”

The College Dean will:

  1. Discuss with the Department Chair the feasibility of resources that CSUSB provides (e.g., office space, computer)
  2. Review and approve/decline the “Visiting Scholar Invitation Letter”

The Visiting Scholar will:

  1. Report to CISP through online services ( if he/she plans to travel outside of country during their program
  2. Notify the International Students and Scholars team at of any changes of address, contact information or emergency contact information
  3. Contact International Students and Scholars team at if he/she plans to end the program earlier than the date originally printed on the DS-2019, extend the date of their program, and/or transfer to another university.

The CISP Immigration Specialist and Faculty Director will:

  1. Complete DS-2019 form upon receiving a completed application packet from the host faculty or visiting scholar
  2. Mail the DS-2019 to the visiting scholar
  3. Provide arrival information and conduct check-in within 2-3 days of arrival
  4. Collect bi-weekly reports from the visiting scholar
  5. Provide introduction to academic activities on campus

If you have any questions, please contact Dr. Hyunkyung Oh,, 909-537-5193.