Accessible Procurement Process
This webpage provides instructions for University employees and organizations that wish to purchase and implement technology equipment, products or services in accordance with University guidelines and policies.
This information also serves as an overview for vendors that wish to understand the University's process for the procurement of information technology (IT) products and services.
For an in-depth description of the accessible procurement process, please review the PDF document
CSUSB is required to review campus technology purchases for accessibility and security requirements. ITS Accessible Technology and Information Security and Emerging Technologies conduct ICT product accessibility and security reviews as outlined in the CSU Accessible Procurement Framework. If you are making a technology purchase, regardless of the payment method, you must complete the ICT Accessibility & Security Online Review form (except for those on the Pre-Approved Technology Purchases list below). The ICT Accessibility & Security Review online form replaces the fillable PDF E&IT Checklist form which been deprecated.
1. Collect a Completed VPAT Document from the Product Vendor
The Voluntary Product Accessibility Template (VPAT) document is completed and held by the product vendor. You can provide a blank VPAT with instructions to your vendor should they require it. You should ensure that the vendor is supplying the latest version of their VPAT document. The completed VPAT document should be uploaded via the ICT Accessibility & Security Review Online Form or alternatively, you can send it to firstname.lastname@example.org.
2. Complete the ICT Accessibility & Security Review Online Form
Upon completed form submission, the Accessible Technology Initiative office will review the purchase for accessibility and impact and provide email notifications to the requestor that this process has been completed. The review process depends on the impact of your purchase and the accessibility documentation held by the vendor. Information Security requirements will also be vetted during this stage. We typically loop in the requestor after communication with the vendor has become lengthy. If you would like an update on the status of your ICT Accessibility & Security Review you can email email@example.com or call x75079 and choose option 5.
Pre-Approved Technology Purchases
The following list of items does not require the user to submit the ICT Accessibility & Security Review online form.
Web Applications and Cloud Services
Pre-approved campus standard cloud services should be used where they provide equivalent functionality. Exception requests to use a non-standard cloud technology require a documented business reason why the campus provided standard technology cannot be used. The cloud computing services listed below have been pre-approved:
- Google Drive or Microsoft OneDrive - (replaces DropBox, box, iCloud, Amazon)
- Qualtrics survey platform - (replaces SurveyMonkey and WuFoo)
- Zoom video conferencing - (replaces GoToMeeting)
- Text-based information/data
- Video-based information/data. Since all video material requires captions, try to select a version that already has captions included.
The following software is already available through Information Technology Services for campus use. Do not complete an ICT Accessibility & Security Review the following software items:
- Adobe Creative Cloud (Acrobat DC Pro, Photoshop and other tools)
- BlackBoard Collaborate
- Dragon Dictate and Naturally Speaking
- JMP Statistical Discovery Software from SAS
- ESET Nod32 AntiVirus
- Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, OneNote)
- Microsoft Project
- Microsoft Visio
- Microsoft Windows Operating System
Hardware, Computers, and Peripherals
Acquisition of 20 or more computers or tablets requires the purchase requestor to fill out the ICT Accessibility & Security Review online form unless the order is replacing existing units a part of the campus refresh cycle. Additionally, if a Windows-based PC is ordered outside of the Dell campus standard the requestor must also submit the form.
- Apple iMac
- Apple iPad and iPod
- Apple MacBook, MacBook Pro, MacBook Air, iMac
- Android tablets
- Cameras and video cameras
- Dell computers ordered via Premiere portal
- Disks and tapes
- Digital voice recorders
- Docking Stations
- DVD players
- Hard drives
- Headphones and headsets
- Memory (RAM)
- Microsoft Surface tablets
- Port replicators
- Sound cards
- Trackballs and trackpads
- Uninterruptible Power Supplies (UPS)
- USB drives
- USB hubs
- Video cards
Medical Devices with Embedded ICT
Devices which primary purpose is as a medical device, even although it may have some embedded ICT such as touch interface, are not required to go through an accessibility review.
Software Maintenance Agreements (Without Renewal of Software -- Maintenance Agreement Only)
If software maintenance renewal is packaged with the renewal of a software license, you will be required to submit the ICT Accessibility & Security Review online form. However, If you are renewing coverage for software maintenance and support alone, for a software that is already in use, do not fill out the ICT Accessibility & Security Review online form.