CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO President’s Office
Administrative Council Meeting June 15, 2009
Present: Aguilar, Arlin, Aylmer, Bisbee, Bowerman, Burns, Caballero, Chen-Maynard, Clark, Fernández, Freund, Frost, Gardner, Hatcher, Jandt, Karmanova, Karnig, Kendle, Kray, Langford, McGowan, Moran, Nassar, Rincón, Robinson, Thompson, West, Wilson, Yasuhara, Zorn
Absent: Carlson, Kamusikiri, Lilienthal, Vasquez
Guests: John Craig, Khalil Daneshvar, Olivia Rosas, Abena Wahab
1. Update: Enrollment Deposits
The results of the survey (sent out three times) overwhelmingly indicate student willingness to pay a $100 enrollment deposit in order to secure a spot. By Fall 2010, almost all CSU and UC campuses will require an enrollment deposit. Ms. Rosas believes that this amount will be enough to lock in a student’s attendance at CSUSB. Students would have to pay their deposit by May 1st, which gives them time between their application submission and the deadline to save the funds. The enrollment confirmation deposit will be in place beginning Fall 2010. Ms. Rosas confirmed with Ms. Ruiz that students on 100% financial aid will have that $100 refunded to them; those not on 100% financial aid would have the deposit go towards their CSUSB costs (e.g., fees, housing).
2. Transfer Student Survey
The catalyst for this survey was a visit by the Chaffey Community College president in Spring 2008. A number of questions emerged regarding the transition from a community college to CSUSB and beyond. Dr. Karnig initiated a comprehensive survey—designed in Spring 2008 and administered in Fall 2008—to discover the transfer student experience. The survey takers had to have been on campus one year. Deans are to doublecheck that each department has some type of hold on transfer student registration for classes until they have received the necessary advising. Dr. Karnig will be sent a copy of the survey to see how the “negative” questions were framed: our goal ought to be less to evaluate but instead to find out what can we do better?
3. Update: Strategic Plan
Feedback was shared with the Administrative Council based on the recently circulated draft. Those comments, along with comments made today, will be brought back to the Strategic Plan Committee for a final re-visit. A new draft will be brought back to the Administrative Council at a future date with the committee’s recommendations for finalization.
4. Update: Enrollment Management
Looking at enrollment figures to date, we can extrapolate that we will end up 6-8% above last year. However, since we need to end up 6-10% below last year, we must start cutting back. Dr. Karnig advised that a way needs to be found to make substantial reductions initially; more modest revisions can be made afterwards. Implementing academic dismissal more stringently can have an impact, for example.
Graduate programs will need to be reviewed to see which need to stay open and which can be closed for enrollment, as undergraduate enrollment has been closed. We will need to find new ways to balance our graduate programs, our majors, and so on. If we are going to have increasing demand and diminishing supply, then the challenge and opportunity will be to decide where those students should go. This requires us to be even more thoughtful with revising our enrollment management.
The 2nd Summer Session will be kept open (an e-mail will be sent from the President or Provost affirming this). As we plan for Summer 2010, we will need to be thoughtful about the size of the classes and amount of money devoted to those classes and explore taking Summer Session to non-state funds. If we continue Summer Session next year, we may have it focused on those students who need these courses to graduate.
Dr. Karnig asked that a representative from Student Affairs, along with Drs. Zorn and Karmanova (and anyone else who would like to serve), begin assembling a process for deciding which classes might be canceled and what mechanisms would be required to transfer them to CEL, as well as determining the minimum number of students required for a class in order to cover the cost of the faculty member’s salary. CEL uses a sliding faculty salary based on enrollment, and we can no longer do that. Deans are asked to send Drs. Zorn or Karmanova their list of classes that might be canceled and transferred to CEL. This needs to be completed by the 2nd Summer Session, but a dry run can be implemented for the 1st Summer Session.
5. Update: Budget
The projected cut to the CSU system is $583M. CSU’s Chancellor has stated that there may be furloughs (which do not impact retirements and benefits), pay reductions (which impact retirements and benefits), and/or unpaid holidays; his preference is for furloughs (a furlough is classified as an 8-hour day). The aim is to come up with equity across different classes of employees. If furlough days are held on Fridays, this could also lead to utility savings. However, the Chancellor’s furlough proposal covers only about 50% of the total shortfall. If furloughs are not approved by the staff and faculty unions, then the burden of the cuts will be shared through personnel actions since we are 80-85% personnel.
All faculty and staff are asked to reduce energy consumption as much as possible. If you are going to be out of the office for an extended period, please unplug all electronic devices as they are a power drain. Mr. Gardner will send this message out. Also, all temporary employees whose contracts expire on the 30th of June may have their contracts extended for 30 days, should the hiring unit wish (that notice has already been circulated).
6. Roundtable
Dean Jandt announced that the Coachella Valley Economic Partnership has awarded 45-50 of its 240 scholarships to CSUSB for a total of $225,000.
Dean Yasuhara issued an invitation to Jerry Pritchard farewell at 4:00 Thursday in the College of Education Atrium, following by the student art show opening and awards ceremony beginning at 5:00.
Dr. Hatcher announced that the campus has another All-American golfer—bringing our total to 46—who is also Scholar of the Year and Athlete of the Year in the conference.
Minutes Prepared by T. Wise
