CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO President’s Office
Administrative Council Meeting June 1, 2009
Present: Aguilar, Arlin, Burns, Bisbee, Bowerman, Carlson, Chen-Maynard, Clark, Fernández, Freund, Gardner, Hatcher, Jandt, Karmanova, Karnig, Kray, Langford, Lilienthal, McGowan, Moran, Nassar, Rincón, Robinson, Thompson, West, Wilson, Yasuhara, Zorn
Absent: Aylmer, Caballero, Frost, Kamusikiri, Vasquez
Guests: Nick Kendal, Stacy Menendez
1. Update on No Retaliation Policy
As of July 1st, the Chancellor’s Office will issue a coordinated non-discrimination, non-harassment, non-retaliation policy and procedure, in which such claims may be appealed to the Chancellor’s Office.
2. Revised Student Records Administration Policy (Second Reading)
One change is being proposed to the policy on page 8 (regarding those records of requests and disclosures that need not be maintained by the University), item (vii), that required approval by the Administrative Council: “Those made by CSUSB school officials in cases where the health and safety of the student or of any other individual is concerned.” It was approved after discussion. The Campus Behavior Committee (“CBC’) holds written records on a secure server available only to committee members. CBC will discuss how to handle a potential student request to see committee written records as there are FERPA implications.
3. Informational Handouts: President Karnig discussed the following informational handouts:
· Data shared with the Chancellor’s Office concerning the impact of the Super Sunday initiative with area African American churches. Dr. Karnig commented that admissions of African American students has gone up over 50% coincident with this initiative.
· An article from the Press Enterprise, dated May 21, entitled “Leaders Pledge Deep Cuts.”
· An article from the Black Voice News, dated May 29, entitled “Budget Cuts Will Mean Significant Sacrifices at UC Riverside.”
· An article from the Los Angeles Times, dated May 29, entitled “Schwarzenegger Proposes 5% Cut in State Worker Salaries.”
4. Budget Principles
By virtue of the vote on the 19th, the state is looking for $24 billion. The universities will definitely be impacted by this shortfall. The goals for the campus, as discussed by the Administrative Council before, are the same goals that the CSU has established: to ensure quality education for our students and to protect the jobs of our permanent employees to the extent that we can. While much of the major decision-making is not in our hands, we have been proactively addressing the anticipated cuts, which could run from 8% to 18%.
The Chancellor has called a special Executive Committee meeting of all campus presidents on the 3rd of June in Long Beach.
Dr. Karnig shared some draft budget principles and strategies for discussion. Administrative units also provided draft strategies culled from brainstorming sessions. Mr. Gardner will prepare a list of bullets of suggested administrative financial areas to review. Dr. Karnig will review all of these suggestions, as well as input from the other divisions. He and the Vice Presidents will craft updated Principles and Strategies for the campus to consult as guidelines. Mr. Wilson will put together a list of mandates required by the Chancellor’s Office from our campus for Dr. Karnig to discuss with them.
5. Enrollment Management
Dr. Karnig reported on the May 28th Enrollment Management Committee meeting. The Chancellor has declared a “systemwide impaction,” which means establishing rules that apply to everyone concerning enrollment but allowing individual campuses to set their own specifics. The rules include addressing the issue of “super seniors.” A memo was issued:
· Asking each one of the campuses to do an analysis to determine if students have enough courses to merit a degree and, if so, then bestowing the degree on them.
· Convening those students who have above a certain credit threshold (say 20%) above that required for graduation, and then telling them exactly what they need to do in order to wend their way to graduation.
· We need to make sure that we don’t admit more students than are necessary to meet our set target, which means reconsidering our deadlines.
· We have also been asked to deny anyone admitted under admissions conditions if they do not do those conditions. Further restrictions on enrollment (including transfers and types of undergraduate second degrees) are also to be considered.
6. Roundtable
Dr. Hatcher issued an invitation to attend the Athletics Hall of Fame on June 3rd. Please contact his office for details.
Dr. Karmanova mentioned that, back in January, a meeting was held with the Chancellor and the Commission on Extended Education. Dr. Reichard added his comment that we could move graduate and certificate work temporarily or permanently to Extended Education.
The Pirates of Penzance is opening on campus this Friday, June 5th.
The Murillo Family Observatory groundbreaking is scheduled for Friday, June 12th, at 9:00 a.m. in the Biology parking lot.
Mr. West announced that an EAP counselor has joined the staff for short-term (1-3 visits) assistance. Employees may make appointments themselves or may be recommended by their supervisors. Dr. Karnig urged that this information be shared with everyone’s respective units.
The Higher Education Opportunity Act states that by July 2010 the campus is to disclose course material ISBN numbers and cost. A program is being developed to integrate this information with the online course schedule. A handout was provided as a sample of what will be tested in the next couple of months.
NOTE: The agenda item concerning the LSAMP program was deferred to a later meeting.
Minutes Prepared by T. Wise
